Accounting Administrator

Longboard Construction Inc. - Calgary, AB (30+ days ago)

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Job Brief

Longboard Construction Inc. is general contractor seeking a full-time accounting team member with experience in Accounts Payable/Receivable. In this role, you will be responsible for various aspects of the accounting operations including processing sub-contractor pay applications and payables/receivables during construction, development and general operations. The position will report directly to the Company owners. The ideal candidate must have knowledge of accounting systems such as Quickbooks and Sage. Jonas Premier experience is a strong asset.

Responsibilities

Accounts Payable:

  • Collect payroll data from time sheets for project, type of work and class code. Then, enter all data into QuickBooks.
  • Monitor company credit cards transactions & limits. Process monthly credit card statements for payment.
  • Expense report handling.
  • Monitor e-mail, fax and mail for incoming vendor invoices; scan invoices into AP system, distribute for proper approval.
  • Tag invoices for appropriate project and class code for review. Update upon review.
  • Processing of approved vendor invoices into accounting system and maintenance of proper documentation.
  • Accurate & timely entry of Accounts Payable invoices.
  • Prioritize invoices according to payment terms.
  • Entry of Sub-Contractor pay applications.
  • Understand GL account coding and job cost account coding for accurate cost accounting.
  • Serve as the primary point of contact for subcontractors/vendors seeking assistance with accounts payable questions and resolve invoice-related issues (job codes, compliance etc.).
  • Remedy account discrepancies by investigating documentation, payments, or adjustments.
  • Prepare cheque batches and any other necessary check requests.
  • Calculate and submit required remittances to Government bodies.
  • Maintain vendor records.
  • Maintain files and documentation thoroughly and accurately.
  • Demonstrate good communication skills and help ensure positive communication with coworkers, vendors, agencies, and owners.
  • Assisting in streamlining the accounts payable process.
  • Other duties as needed. (Receiving and preparing courier packages, answering/transferring phone calls, take and check messages).

Accounts Receivable:

  • Preparation of bank deposits via remote entry.
  • Payment application - EFT, checks and credit card payments.
  • Assist with resolving account discrepancies by investigating documentation, payments, or adjustments.
  • Prepare month-end bank reconciliations.
  • Assist with filing of accounts receivable documentation.
  • Perform other duties and assignments as directed by management. (Booking transportation and accommodation, organizing company events, ordering stationary, keeping personnel records up to date, arranging job postings, benefits administrator).

Qualifications

  • Proven working experience as accounts payable clerk.
  • Minimum 2-3 years’ experience in construction accounting and job costing.
  • Solid understanding of basic bookkeeping, job costing, and accounting payable principles.
  • Proven ability to calculate, post and manage accounting figures and financial records.
  • Proficiency in MS Office.

Core Competencies

  • Outstanding attention to detail and strong verbal and written communication skills.
  • Proactive, self-motivated, innovative, collaborative, multi-tasker, creative and analytical.
  • Proven ability to excel in a fast-paced environment.
  • Strong team player with a positive attitude.
  • Highly organized.

Benefits

  • Health Insurance
  • Dental Insurance
  • Paid Time Off

Schedule

  • Monday to Friday 8:00 – 5:00

Job Types: Full-time, Permanent

Experience:

  • Jonas Premier Software: 3 years (Preferred)
  • Construction Accounting : 3 years (Preferred)

Work remotely:

  • No