Executive Assistant to the Mayor and CAO Posted: May 9, 2022
3.8 Assists with municipal elections including providing information to candidates and the
4. Communication and Intergovernmental Relations (15%)
4.1 Prepares memos, communications to Council, letters, reports and other confidential
correspondence as required for the CAO and Corporate Leadership Team.
4.2 Drafts and provides support and coordination to departments in the preparation of
4.3 Drafts and provides support to HR in the preparation of internal communications to
enhance staff engagement.
4.4 Prepares all staff and Council communications with the CAO.
4.5 Act as communication link between CAO, Mayor and Council, government
agencies, other agencies, senior management, staff and the general public.
4.6 Responds to inquiries/complaints received, public complaints and/or inquiries
directed to CAO and Mayor and/or redirects to CLT as appropriate.
4.7 Proactively identifies current and emerging issues and government policy directions
of interest to the Mayor, CAO, Council, and staff and assesses and advises on the
impact on Town programs. Researches those issues and assesses the intersection
with various ministerial statements, reports and briefings.
4.8 Establishes consultation municipalities, interest groups and networks with colleagues
and officials in other local area.
4.9 Coordinates arrangements and prepares materials for federal, provincial and
community committee meeting attendance (e.g., FCM, AMO, ROMA, Regional
CAO’s, Area Municipal CAO meetings, OMAA).
4.10 Sits on Local Area Municipality working groups to contribute to Regional objectives
5. General Administration (5%)
5.1 Acts as liaison on behalf of the Mayor and CAO ensuring competent and proficient
first point of contact for these offices.
5.2 Responds to escalated front desk issues (e.g. complex inquires, escalated
complaints) from visitors, residents and others, and inquires for the Mayor, Town Clerk
and CAO, at times of a confidential nature.
5.3 Commissions documents for the public at the front counter in the Town Clerk’s
6. Other (5%)
6.1 Works in a safe manner in accordance with the Occupational Health and Safety Act,
associated regulations, other applicable legislation, Town by-laws, policies,
procedures, and guidelines.
6.2 Other related duties, as assigned.
The successful candidate will possess the following:
Post-secondary degree in Communication/Public Relations and/or Public Administration,
or related field.
Town of Grimsby Job Posting Page 5 of 6