Senior Legal Assistant

Manulife - Calgary, AB (30+ days ago)

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Are you looking for unlimited opportunities to develop and succeed? With work that challenges and makes a difference, within a flexible and supportive environment, we can help our customers achieve their dreams and aspirations.

Job Description

The Canadian Division Litigation department is looking for a motivated, independent individual to join their team as a Senior Legal Assistant in the Calgary office. Reporting to the Litigation Manager, you will be responsible for providing administrative support to multiple practices in a team-based model, specializing in life and health insurance defence litigation.

Responsibilities:
Draft and edit legal documents including civil court documentation in
Draft routine correspondence and transcribe more complex legal documentation
Compile affidavit of records, records and briefs, coordinate and schedule events for the lawyers and clients within requisite timelines during the litigation process
Schedule meetings, make travel arrangements
Communicate with internal and external contacts
Maintain database of file information for tracking reporting purposes
General office administration duties including faxing, scanning, photocopying, filing, cerlox binding, downloading/uploading files, DVD/CD burning, mail distribution, courier services, and other administrative tasks
Assist with office administration, including general office administration, administrative support, backup support, and office supplies
Assist with maintaining and managing invoice payments, expense payment and reporting

Qualifications:
4+ years of experience in civil litigation and general office administration
Completion of legal assistant diploma
Solid understanding of civil litigation process in multiple jurisdictions including but not limited to Alberta, Saskatchewan, Manitoba and British Columbia
Proven experience in a similar administrative role
Excellent team player and ability to work independently on assigned tasks in a timely manner
Excellent communication skills, both oral and written and strong interpersonal and diplomacy skills
Demonstrate ability to apply a common sense of understanding to carry out detailed written or oral instructions
Strong client-focus and commitment to quality service and product outcomes
Excellent computer skills – Office 365, advanced knowledge of MS Word, Outlook, Adobe Acrobat DC, OneDrive, SharePoint, Aspera and other applications
General office skills and computer knowledge, filing with the ability to work as a team and in a fast-paced environment
Excellent ability to use office equipment: printer, photocopier, scanner, cerlox binding, DVD/CD burner and other equipment
Excellent organizational and priority-setting skills
Demonstrate excellent attention to detail and accuracy of work
Demonstrate flexibility in adjusting to changes with a positive attitude
Demonstrate ability to take the initiative to learn and adapt in a fast-paced, changing environment
Demonstrate ability to work collaboratively in a fast-paced, results oriented, multiple team environment where confidentiality is essential
Demonstrate tact and professionalism and maintains complete confidentiality with the ability to exercise discretion with highly sensitive information
Position requires a sense of urgency and strong commitment to service level outcome
Demonstrate ability to work with independence on assigned tasks in a timely manner
Excellent ability to work efficiently and effectively under pressure to meet deadlines while remaining focused with attention to detail and accuracy

What we bring

A bold ambition and set of goals to drive transformation in our industry
A mission for “Decisions made easier. Lives made better.”
A leadership team dedicated to your growth and success
Our best. Every day.

If you are ready to unleash your potential it’s time to start your career with Manulife/John Hancock.

About Manulife

Manulife Financial Corporation is a leading international financial services group that helps people make their decisions easier and lives better. With our global headquarters in Toronto, Canada, we operate as Manulife across our offices in Canada, Asia, and Europe, and primarily as John Hancock in the United States. We provide financial advice, insurance, and wealth and asset management solutions for individuals, groups and institutions. At the end of 2019, we had more than 35,000 employees, over 98,000 agents, and thousands of distribution partners, serving almost 30 million customers. As of March 31, 2020, we had $1.2 trillion (US$0.8 trillion) in assets under management and administration, and in the previous 12 months we made $30.4 billion in payments to our customers. Our principal operations are in Asia, Canada and the United States where we have served customers for more than 155 years. We trade as 'MFC' on the Toronto, New York, and the Philippine stock exchanges and under '945' in Hong Kong.

Manulife is an equal opportunity employer. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention and advancement and we administer all of our practices and programs based on qualification and performance and without discrimination on any protected ground.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will consult with applicants contacted to participate at any stage of the recruitment process who request any accommodation. Information received regarding the accommodation needs of applicants will be addressed confidentially.