Completed diploma in Accounting; Graduated /graduating with a degree in business specializing in Accounting preferred.
At least 2 years accounting experience
Has the ability to multi-task and should be detail-oriented
Has strong Microsoft Office skills and has operated an accounting software
Has potential to grow and assume a more responsible position in accounting in the future (GL, schedules, working papers, analysis etc.
With pleasant voice and phone manners
Strong in oral and written communications
Must have a valid driver’s license and a vehicle
DUTIES AND RESPONSIBILITIES
Receives and sorts incoming cheques , lists them in a log book and gives to AR staff for further processing and reconciliation
Generates Customer invoices from the system daily and sorts them accordingly
Checks whether customer PO/order form, sales order/Pick Ticket (signed by picker and checker) are attached to the customer invoice and Bill of Lading (B/L) and if customer/freight driver & WH staff signed on the B/L
Handles daily bank deposit, bill payments, mailing and other errands
Posts Costco credits in 3rd Wave and other credits assigned by the AR person for posting.
Reviews and checks Sales Orders.
Files AR invoices in respective customer folder and posted customer credit notes in binder
Assists in reviewing, coding and posting of vendor invoices related to freight-out and domestic PO's.
Downloads ERB Transport’s and other freight company’s invoices and other supporting documents from their website to support freight billings and matches with corresponding invoices.
Updates petty cash spreadsheet for replenishment
Matches back up documents with vendor invoices/employees 'expense statements
Matches posted & approved invoices with cheques ready for signature
Stamps cheque stubs “PAID” and indicate the date cheques were mailed.
Stuffs envelopes with cheques and mails them
Files vendor’s invoices in respective vendor’s folders
Updates tracking sheets of advertising and related marketing expenses.
Assists AP and AR areas in entering data to update some accounting spreadsheets
Performs some back up functions when AP and AR persons are not available
Files all journals (Cash receipts, Inventory adjustments, GL entries etc.)
Prepares all AP and AR confirmation letters for purposes of year-end audit.
Sets up all AR, AP and accounting files at the beginning of the year
Prepares admin employee time sheets and puts it in the timesheet folder for employees to sign;
Picks up mails from mailbox, receives and sorts mails and distributes them to respective employees.
Assists in answering and directing phone calls
Assists in order taking when Sales Order desk is busy
Performs other functions which may be requested by Controller and Sr. Accountant from time to time
We thank all candidates for their interest; however only those most qualified will be contacted.