Jr. Accounting Clerk

Finica Food Specialties, Ltd. - Mississauga, ON (30+ days ago)

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QUALIFICATIONS:
Completed diploma in Accounting; Graduated /graduating with a degree in business specializing in Accounting preferred.
At least 2 years accounting experience
Has the ability to multi-task and should be detail-oriented
Has strong Microsoft Office skills and has operated an accounting software
Has potential to grow and assume a more responsible position in accounting in the future (GL, schedules, working papers, analysis etc.
With pleasant voice and phone manners
Strong in oral and written communications
Must have a valid driver’s license and a vehicle

DUTIES AND RESPONSIBILITIES

Accounts Receivable

Receives and sorts incoming cheques , lists them in a log book and gives to AR staff for further processing and reconciliation

Generates Customer invoices from the system daily and sorts them accordingly

Checks whether customer PO/order form, sales order/Pick Ticket (signed by picker and checker) are attached to the customer invoice and Bill of Lading (B/L) and if customer/freight driver & WH staff signed on the B/L

Handles daily bank deposit, bill payments, mailing and other errands

Posts Costco credits in 3rd Wave and other credits assigned by the AR person for posting.

Reviews and checks Sales Orders.

Files AR invoices in respective customer folder and posted customer credit notes in binder

Accounts Payable

Assists in reviewing, coding and posting of vendor invoices related to freight-out and domestic PO's.

Downloads ERB Transport’s and other freight company’s invoices and other supporting documents from their website to support freight billings and matches with corresponding invoices.

Assists in

Updates petty cash spreadsheet for replenishment

Matches back up documents with vendor invoices/employees 'expense statements

Matches posted & approved invoices with cheques ready for signature

Stamps cheque stubs “PAID” and indicate the date cheques were mailed.

Stuffs envelopes with cheques and mails them

Files vendor’s invoices in respective vendor’s folders

Others

Updates tracking sheets of advertising and related marketing expenses.

Assists AP and AR areas in entering data to update some accounting spreadsheets

Performs some back up functions when AP and AR persons are not available

Files all journals (Cash receipts, Inventory adjustments, GL entries etc.)

Prepares all AP and AR confirmation letters for purposes of year-end audit.

Sets up all AR, AP and accounting files at the beginning of the year

Prepares admin employee time sheets and puts it in the timesheet folder for employees to sign;

Picks up mails from mailbox, receives and sorts mails and distributes them to respective employees.

Assists in answering and directing phone calls

Assists in order taking when Sales Order desk is busy

Performs other functions which may be requested by Controller and Sr. Accountant from time to time

We thank all candidates for their interest; however only those most qualified will be contacted.