Contract Manager

Port of Vancouver - Vancouver, BC (5 months ago)

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The Port of Vancouver has an immediate opportunity for an individual with exceptional leadership skills and experience building contract administration’s policies, processes & procedures for infrastructure programs/projects, to ensure major capital projects are delivered with effective contract management practices.

In this role, the successful candidate will:
Contract Management/Administration
  • Build/improve contract administration policies, processes & procedures to enable the port to more
effectively deliver its portfolio of infrastructure projects
  • Monitor the development & execution of major contracts
  • Draft contractual provisions based on strategy discussions, senior management input, and
organizational needs and expectations. Collaborate with Legal to develop a set of standard
contracts for the company
  • Collaborate with procurement team to create standard processes and templates for RFPs
(requests for proposals)
  • Provide contract-related issues resolution, both internally and externally
  • Establish/maintain corporate benchmarking records to be used in future contracts’
  • Develop and issue regular reports on the status of contracts
  • Ensure contract documents are complete with respect to changes, extension or renewal, close-out,
as appropriate
  • Coordinate with cost management team to ensure correct invoicing and collection of contractual
  • Review contractual performance to ensure compliance with terms and to identify conflicts or
changes requiring resolution at contract renewal
  • Participate in the rebuilding of the submission system
  • Provide ad-hoc contract analysis and decision support as needed
  • Support the process to develop business cases to support the organization’s decision process for
large capital transactions, including consideration of alternative approaches, analysis of key risks,
and development of mitigations where optimal
  • Engage with VFPA’s insurance advisors to develop and ensure appropriate implementation of
project insurance coverage

Leadership and Management
  • Plan, implement and review contracts’ team staffing requirements for areas of responsibility,
including the determination of clear position descriptions, accountabilities and reporting
arrangements to optimize service delivery to all stakeholders
  • Recommend contracts’ team composition, and proceed with hiring as directed
  • Coach existing staff who are administering contracts
  • Participate in the development of departmental plans and be responsible for the development and
implementation of activities and programs designed to meet the intention of specific strategic
  • Participate as a member of various management and inter-departmental teams in the planning,
implementation and management of business initiatives
  • Manage subordinates, ensuring that teams and individuals are motivated, have defined position
descriptions and reporting arrangements, their performance goals are clear and actively managed
and development needs are defined and addressed

Change Management
  • Implement processes to administer, document and accept / challenge / defend incoming and
outgoing change requests throughout project execution
  • Implement and execute claim management process to resolve unforeseen situations that arise
during project development and execution and that are not covered by the change management
process. Ensure proper records

The ideal candidate will possess a bachelor’s degree in business administration or engineering, plus a minimum of 5 years of contracts experience at a senior level, or an acceptable combination of education and experience. Must have a breadth of experience overseeing all aspects of contract management on major projects of at least $100 million, preferably working in industrial sector such as oil and gas, mining, transportation or power generation. Proven track record with claims management and dispute resolution on major projects. Demonstrated experience working on different types of contracts: Lump sum, Design - Build (DB), Design, Build and Finance (DBF), etc. throughout the project life cycle from bid to contract closeout. Thorough knowledge of change management principles including identifying significant variations, claims identification, narration, quantification and evaluation. Direct experience with the contract administration, procurement and subcontract administration.

Your exceptional leadership qualities and management and communication skills enable you to effectively interface with all levels of business, government and the public. You are an effective decision-maker, strategic planner and initiator, who fosters the development of emerging leaders. You possess a demonstrated ability to create, build and develop policies and processes to support contract management of major projects. Have a process improvement mindset and are able to scale up project solutions to facilitate corporate level controls.

The incumbent must obtain and maintain a valid Marine Transportation Security Clearance as this position is required to access restricted areas/information as defined by the Marine Transportation Security Regulations.

Vancouver Fraser Port Authority is dedicated to employment equity and a workplace reflective of the diversity of our community. Posting Status Accepting Applications Province/State British Columbia [BC] Country Canada [CA]