Project Administrative Assistant

Pomerleau - Ottawa, ON (30+ days ago)

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We are Pomerleau. And you could be too.

Pomerleau is recognized as one of Canada’s leaders in the construction industry, in the institutional, commercial, industrial and civil engineering sectors. Clients benefit from our expertise as general contractor, construction manager, project manager and design-builder.

Pomerleau believes in delivering excellence. Every Pomerleau employee upholds this value, leading to the achievement of superior results in every sector where we do business. Pomerleau: proud individuals who share a vision and are passionate about what they do.

What YOU Will Do

Administrative professionals are the pulse of every office. Join our collaborative project team to drive the administrative process and support project growth and execution. With a proven track record of administrative experience, your passion for project excellence is unparalleled. Focused on supporting Project team members, you push for results through providing exceptional guidance and administrative support.

As a Project Administrative Assistant, you are passionate about the construction industry and have a strong sense of customer service excellence and a people-focused attitude. As a key member of the team, you will put your knowledge to work and provide administrative support at every stage of the construction process. Imagine the possibilities as your role focuses on growth opportunities in the administrative field. The pace and path you choose to grow is your choice – but let us help you get there. As a key member of our team, we will rethink construction together, from idea to completion. Everywhere. All the time. Period.

Assist the project team(s) with administrative support;
Collaborate and keep the lines of communication open when working with team members, trade partners, consultants and clients;
Effectively use CMiC and be a key resource for all project team members;
Take pride in using and maintaining our innovative internal technology systems;
Jump in right from project start-up to assist with key documentation and drafting of contract award letters;
Keep on top of subcontracts and ensure key information is updated and distributed accordingly;
Assemble, attend, document and emphasize the importance of project meetings;
Utilize your passion for organization through maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents;
Adapt to project changes by updating project presentations;
Take charge of project invoices and ensure transmission to our Accounts Payable team;
Embrace the learning experience and be open to internal career opportunities;
Celebrate project success and completion and be a key member of the project wrap-up process.

What YOU Will Bring

2+ years’ administrative experience;
A College Diploma in the field of Office Administration, or a combination of education and industry experience;
Strong knowledge of the construction industry;
A proven track record of project administrative support and team leadership skills;
Solid written and verbal communication skills;
Strong computer skills with enthusiasm for innovation;
Proven organizational skills and a keen attention to detail;
Knowledge of the market.
Why Choose Pomerleau

Competitive salary
4 weeks’ vacation
Group insurance (including a health spending account!)
Group RRSP
Employer paid monthly public transit pass
Fitness Membership or Activity Reimbursement
Employee assistance program
Exciting training opportunities
Dynamic culture
Exciting career opportunities
Summer hours

What are you waiting for? Let's build something extraordinary together. Apply now to join the team. We want to hear from you!

We thank all applicants, but only those selected for further consideration will be contacted. Be sure to join our Talent Network to stay informed about all job opportunities at Pomerleau.

Pomerleau Inc. is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Accessibility for Ontarians with Disabilities Act. During any stage of the recruitment and hiring process, accommodation for applicants with disabilities are available upon request.