Project Coordinator, ActionADE

University of British Columbia - Vancouver, BC (30+ days ago)

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Job Posting

Job ID:

Vancouver - Hospital Site

Employment Group:
Management&Professional (AAPS)

Job Category:
Information Systems & Tech

Classification Title:
Info.Sytems&Technlgy, Level A

Business Title:
Project Coordinator, ActionADE

Faculty of Medicine

Emergency Medicine

Salary Range:
$53,019.00 (minimum) - $63,647.00 (midpoint) - $76,374.00 (maximum)

Full/Part Time:

Desired Start Date:

Job End Date:
Possibility of Extension:


Funding Type:
Grant Funded

Closing Date:

Available Openings:

Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.

Job Summary

The Project Coordinator is responsible for coordinating the development, evaluation and implementation of a health information technology at Vancouver Coastal Health for a randomized controlled trial, and to support its implementation and evaluation in other health sectors and health authorities. The incumbent will be responsible for supporting the development of ActionADE by coordinating project activities such as the software's implementation, planning, education, and integration. Other responsibilities include monitoring project schedules and timelines, assessing and tracking project risks and issues, as well as the development of project communications.

Organizational Status

The vision of the UBC Department of Emergency Medicine is to be a provincially integrated Department committed to clinical and academic leadership in the creation and exchange of knowledge to promote excellence in emergency care. Our faculty members have had an impressive record of research and discovery. Our research and innovation initiatives include 14 successful programs related to prevention of emergencies, improving clinical care, and system improvements.

The ActionADE project is being led by Drs. Corinne Hohl and Ellen Balka. ActionADE is a software application that enables standardized rapid userfriendly documentation of adverse drug events (ADEs) by frontline care providers using unambiguous terminology. Funded through CIHR's inaugural Rewarding Success competition, ActionADE will be integrated with PharmaNet to enable frontline care providers to document ADEs in a standardized manner, and communicate this information to PharmaNet. After integration with other health information systems it will enable communication of ADE information to electronic medical record systems and PharmaNet, and thereby provide informational continuity about ADEs between care providers and across health sectors. The team will evaluate the effect of communicating ADE information electronically between care providers and across health sectors on health outcomes using a randomized controlled trial design.

This position reports to the Project Manager, ActionADE and has a dotted reporting line to the Principal Investigator. The incumbent will work laterally with other project coordinators and research coordinators. The project is overseen by a Steering Committee with members from Vancouver Coastal Health Authority (VCH), the Lower Mainland Consolidated Pharmacy, the Ministry of Health (MoH), the BC Patient Safety and Quality Council and the College of Pharmacists of BC.

Work Performed

  • Coordinates project activities for ActionADE, as directed by the project manager.
  • Supports the development, implementation and integration of ActionADE by coordinating and performing software testing, debugging, and software implementation.
  • Coordinates the software's planning, education, and trial monitoring to support the integration with PharmaNet.
  • Tracks the day-to-day project finances for team members, partner organizations, services and stakeholders for all approved costs.
  • Develops project communications and status reporting by drafting and maintaining project documentation and decision logs, assists with stakeholder engagement and communications; drafts briefs and other communication and knowledge translation materials.
  • Assesses and tracks project risks and assists in identifying mitigation strategies.
  • Tracks and monitors project progress and reports on the project issues or obstacles.
  • Maintains and compiles information for the development of project documentation including logs, timelines, and schedules and notifies the Project Manager of variances from project plan.
  • Coordinates the data collection, data release, and data evaluation, as well as gathers information from users and a variety of sources to support the refinement of project requirements.
  • Develops change management plans, educational materials, and outreach for frontline care providers across various institutions (hospitals, community pharmacies and community-based facilities) in collaboration with other stakeholders and the research team.
  • Prepares financial and project status reports, as required by the Project Manager.
  • Provides data and technical writing for the development of grant applications, ethics applications, data access applications, and publication materials.
  • Supports for the project planning and the development project charter as required by the Project Manager.
  • Supports the work of sub-committees related to ActionADE's implementation.
  • Performs other related duties as required.
Supervision Received

This position works independently under the directions of the Project Manager and Principal Investigator.

Supervision Given


Consequence of Error/Judgement

The Project Manager is required to participate in and conduct all work-related activities in an ethical manner and to maintain strict confidentiality where required. Exercising poor judgment and lack of appropriate consultation with other team members can adversely affect the viability and validity of the project to be implemented, may compromise the Department's ability to secure funding for future projects, or to engage in multi stakeholder projects.

Exercising poor judgment and lack of appropriate consultation may risk a multi-million dollar investment by CIHR, the Ministry of Health and Vancouver Coastal Health.


Undergraduate degree in a relevant discipline. Minimum of one year experience or the equivalent combination of education and experience. Experience with project coordination is preferred. Experience working in a health setting or with health information technology is an asset. Computer literacy and experience required, including MS Word, Excel, Outlook, Internet searches, and Access. Effective oral and written communication, interpersonal and problem-solving skills. Effective organizational and planning skills. Ability to exercise appropriate tact, discretion, confidentiality and good judgement in all matters. Ability to work independently with appropriate initiative, as well as effectively with others in a team environment. Ability work accurately, and under pressure to meet deadlines.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.