Manager, Change Control Board

Metrolinx - Toronto, ON (30+ days ago)

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Manager, Change Control Board - (CAP001N)
Employee Status: Regular
Office Name: 30 Wellington Street West

$108,615 – $147,641 per annum

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

Mandate

Reporting to the Director, the Manager, Change Control Board leads the team, implementing the governance and controls of the Change Control Board (CCB), a sub-committee of the Investment Panel, to support the delivery of high profile and politically sensitive projects. This role is an important participant in strategic project planning discussions to improve coordination and decision-making through governance processes, and enhances collaboration throughout the multi-disciplinary project delivery teams to ensure matters brought to the CCB have completed their necessary due diligence.

Key Responsibilities

Maintains and up-keeps the Change Control Board (CCB) Terms of Reference (TOR), as a sub-committee of the Investment Panel (IP), including leading the management and implementation of the governance and control for sound decision-making, for changes to projects, as they relate to scope, schedule, and budget
Leads the governance and control relationship with the Project Delivery Teams in following the CCB TOR for compliance to the terms, providing advice, guidance and influence where necessary, to ensure documentation of changes to projects follow the appropriate processes
Employs best practices in project and organizational governance, and sound professional judgement to provide strategic advice to project teams and others on an approach to execute their capital projects; implement a change in the scope, schedule and cost of a capital project; as well as, other aspects impacting benefits management of business cases in the organization
Monitors projects through the various stages of the project life cycle, providing strategic advice and recommendations to Vice Presidents, the Sponsors Office, and the Investment Panel
Supports the creation and delivery of materials and training presentations to all departments across the organization, and other governance bodies within the organization
Acts as the final gatekeeper to ensure that documents and materials, on which project change decisions will be based, are of the highest quality, are well-supported, and have been through rigorous review and scrutiny, before they are presented to the Change Control Board(s)
Develops and effectively communicates clear accountability, decision making structures, and implementation capabilities
Supports and maintains relationships with senior decision makers to protect and promote the public interest, the corporate reputation, vision, values and organizational goals
Conducts evaluation of project change alternatives, including leveraging financial and procurement strategies to deliver on projects; makes recommendations for decision-making within area of responsibility
Makes timely decisions, clarifying the business context of projects and providing relevant direction
Monitors the development and management of project budgets to meet CCB governance and standards, while critically challenging proposed expenditures that do not achieve desired organizational outcomes
Develops, implements and influences financial governance policies and organizational structures to optimize oversight and ensure proper controls for achieving the best possible value for money
Provides leadership oversight and direction to project teams (e.g. defines team member roles, responsibilities, and expectations); monitors the achievement of performance objectives; develops and implements action plans to address performance gaps
Identifies opportunities for innovation to project teams to achieve deliverables; provides/ensures subject matter expertise is available in the financing of complex transportation planning projects

Location: 30 Wellington Street West, Toronto

Qualifications

Completion of a graduate degree in Planning, Economics, Business Administration, Accounting, Engineering, Public Administration, or a related discipline – or a combination of education, training and experience deemed equivalent
Minimum 8 (eight) years’ management experience developing corporate projects and strategy in a similar function, preferably within the public sector. Familiarity with rail sector and working in a project delivery environment leading projects is considered an asset
Project Management Professional (PMP) is an asset
Leadership skills and experience in transportation/transit within a multi-jurisdictional and multi-modal framework to assist project teams, and re-align activities to meet priorities; to provide technical and administrative leadership to teams
Knowledge of relevant legislation, policies, procedures, professional or technical practices and precedents (e.g. Metrolinx Act, Places to Grow Act, Planning Act)
Knowledge of human resources legislation (e.g. Employment Standards Act, Ontario Human Rights Code, Occupational Health & Safety Act, etc.) and collective agreements to manage and direct project team employees, consultants, designers, and contractors
Comprehensive knowledge of the Ontario Human Rights Code and Related Orders, including disability accommodation and accessibility requirements pertaining to passengers and employees
Highly developed analytical, organizational, strategic planning and interpersonal skills; excellent business judgement; effective presentation, verbal and written communication skills; ability to present complex information while simplifying technical issues for senior executives
Working experience in all phases of project management, project planning, engineering, construction, contract administration and accounting
Project management skills, and more specifically Project Controls skills, to formulate project goals and objectives, monitor project budgets, and prepare and present information for project approvals; to monitor project activities for adherence to timelines, budgets and project objectives; to understand the inter-related aspects of large-scale project implementation
Excellent relationship and stakeholder management and influencing skills and the ability to work in collaboration with colleagues, and stakeholders across organizational boundaries, building networks and addressing issues as they arise to ensure project deliverables; to build and influence value added relationships with diverse internal and external partners and stakeholder to achieve corporate wide objectives
Communication skills to develop relationships with stakeholders and other directors; to advise, brief and influence senior and executive management on potential issues/conflicts
Knowledge of financial management, competitive tendering and contract administration practices; to monitor budget and expenditure allocations consistent with annual work plans and project reporting requirements; knowledge of forecasting and calendarization; financial controls and audit

To apply for this position, please submit resume online, no later than July 16, 2020.

Please note that applicants must be legally entitled to work in Canada. Accommodation will be provided throughout the hiring process, as required. Applicants must make their needs known in advance.

Please be advised, Metrolinx uses email to communicate with their applicants for open job competitions. A Criminal Record Search may be required of the successful candidate. Should it be determined that any background information provided be misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted. Accommodation will be provided throughout the hiring process, as required.

AN EQUAL OPPORTUNITY EMPLOYER
www.metrolinx.com

Closing Date (Period for Applying) - External: 16-Jul-2020