Senior Project Coordinator

Vantage Data Centers Management Co LLC - Montréal, QC (8 months ago)

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About Vantage Data Centers

Vantage Data Centers is a leading wholesale data center provider in North America with campuses in six strategic markets: Silicon Valley; Northern Virginia; Phoenix, Arizona; Quincy, Washington; Montreal and Quebec City, Canada. Founded in 2010, Vantage has an unceasing commitment to provide major hyperscale, cloud and enterprise companies with reliable, efficient data center environments with outstanding service to help them achieve their business goals. We own and operate some of the most scalable data centers in the world with a meticulous focus on efficiency, operational excellence, reliability and sustainability. Vantage was founded on the principle that modern-day data center design should evolve in innovative ways that lead to dramatic gains in energy efficiency. Years later, we’re still leading that charge.

Construction Department

The Construction team is responsible for the entire process flow of delivering the physical data centers from shovel ready state through commissioning, working with Sales, Operations, and management along the way. Construction implements and executes upon the work product developed by the Development & Engineering (D&E) team. The team also manages Vantage’s build partners to success through technical feedback and review, and actively participating in review of schedule and budget. Many times, a role like this at other companies is purely oversight. One thing that distinguishes Vantage is that our construction teams are given the responsibility and authority to directly drive the process. When compared to external resources, our internal team can ensure the key stakeholders are engaged in the decision-making process to align long-term operational sustainability with value engineering and cost metrics to deliver products aligned with corporate goals. This approach empowers each member of the team to drive high- impact decisions and even more impactful results.

Position Description

Vantage is looking for an ambitious and self-starting Senior Project Coordinator to drive core project coordination efforts across a wide spectrum of ongoing construction projects. Daily tasks include submittal approval management, RFI processing, change order management, meeting coordination, punch-list management, administration of project observation reports, participation in commissioning, and transition of close-out documentation to operations. Regular collaboration and coordination is required with internal resources and design-build contractors.

Essential Job Functions

Manage individual tasks throughout the construction process including submittal and RFI process
Transcribe meeting minutes and action items and drive each item to closure
Ensure project compliance with Vantage document controls and file specifications
Administer project closeout specifications and associated turnover documentation

Prepare agenda and documents for weekly DEC meetings and drive action items to closure
Assist superintendent and construction managers in implementation of project specifications
Translate job requirements to execution in the field with minimal supervision
Prioritize input required from internal stakeholders and drive to meet scheduled timelines
Assist construction manager in preparing monthly financial updates and forecasts
Facilitate page-turn reviews and capture comments with action items for internal team
As required, manage design team/contractors throughout each project
Work closely with Operations to coordinate work with MOP log and track required approvals
Awareness of the importance of mission-critical facility operation
Project Commissioning Support
Additional duties as assigned from time to time by Management.
Job Requirements

Bachelor of Science in Construction Management, or similar field, or equivalent experience
3+ years of experience as a Project Coordinator in assisting or supervising construction projects of increasing complexity required
Data Center experience is a preferred
Experience in CSA (civil, structural, architectural) and MEP (mechanical, electrical, plumbing) construction management is a strong preference
Expected travel is less than 5%, but may grow and evolve over time