Senior Program Officer

Colleges and Institutes Canada - Ottawa, ON (30+ days ago)

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As a single-point-access that connects Colleges and Institutes Canada (CICan) members with the federal government, national associations, non-profits and private sector, Canadian Partnerships creates opportunities where partners can gain from members’ industry and academic expertise, and where members can enrich learning and expand employment prospects for their students and actively support economic development nationally, regionally and locally.

Reporting to the Manager, Career-Launcher Internships, the Senior Program Officer (SPO) is primarily responsible for the planning, executing, monitoring, controlling, reporting and budgeting of Canadian Partnerships programs and projects. An additional core responsibility includes engaging with key staff at all levels in member institutions, project and program stakeholders, including federal government officials and industry partners. The SPO provides supplementary support and guidance to the Canadian Partnerships team in a financial, administrative and event organization capacity.

The SPO has access to sensitive information with respect to Canadian Partnerships programs and projects and must ensure a high degree of confidentiality.

The work of the Senior Program Officer is reviewed by the Manager, Career-Launcher
Internships, based on objectives and work plans set annually.

Knowledge and Skills
demonstrated understanding of the Canadian educational milieu, focusing on the college/institute system;
proven working experience in project management; including planning, executing, monitoring, controlling, and reporting aspects,
demonstrated leadership, decision-making and problem-solving capabilities;
solid organizational skills including attention to detail and multitasking skills;
strong writing and editing skills in English;
fluency in both written and verbal French and English;
excellent communication skills;
demonstrated abilities in budget development and management;
experience in the preparation of various reports including financial reports for projects, and in reconciliations etc.;
experience in strategic planning, preferably as it relates to project/program operations;
ability to exercise discretion and professionalism;
proficient in managing information and administrative processes;
excellent research and analytical abilities, especially as they relate to financial analysis;
demonstrated ability using Microsoft Office Suite.

Core Competencies

Agility: We thrive in a complex environment that requires nimbleness and adaptability, and we anticipate and respond to changes with quick and resourceful actions.

Inspiring Others: We motivate individuals to strive for excellence and commit to common goals and purposes, as we create a sense of self-efficacy, resilience, and persistence in others.

Integrity: We treat others fairly and respectfully, and we further the standing of the organization and its relationships of trust with our members and other stakeholders.

Duties and Responsibilities
play a leadership, consulting and problem-solving role with members, partners, senior officials, funding agencies, stakeholders and CICan staff;
interact effectively with CICan staff, senior and administrative staff from member institutions, government and partner organizations and is expected to maintain these important relationships;
ability to function with a significant level of flexibility and autonomy,
performing various and complex tasks under pressure with attention to detail;
prioritize multiple tasks and demands simultaneously;
sound judgment, tact and diplomacy;
ability to work effectively and efficiently within a team environment, and recommend results-based solutions;
make efficient and strategic recommendations;
troubleshoot as required and provide innovative problem solving solutions within the framework of the assigned program, project or activity;
have a thorough understanding and knowledge of accounting principles, Colleges and Institutes Canada’s financial policies and procedures;
treat everyone fairly and equitably and maintain high ethical standards;
have a good understanding of CICan’s goals and objectives, as well as its programs and services;
have a thorough understanding of the Division’s short term and long term objectives;
perform duties in accordance with CICan’s competencies, values and code of ethics; and
be able to travel domestically, as needed.

Specific Expectations:
The Senior Program Officer will:
develop project plans to monitor and track progress,
track deliverables and support project and program team in the development of activities;
design and maintain project or program operational processes using information and data management systems;
ensure that all projects are delivered on-time, within scope and within budget;
manage changes to project scope, project schedule and project costs using appropriate verification techniques;
measure project performance using appropriate tools and techniques;
liaise with program and project partners and stakeholders on a regular basis;
prepare and update budgets, cash flows, financial reports and advance requests for projects and programs;
Perform risk management to minimize project risks;
contribute to the development of communication tools including the website, brochures,
reports, presentations and social media;
ensure a consistent quality and style in writing and graphic design elements which meet the Association’s image and presentation standards as led by the Communications and Stakeholders Engagement Division;
review/approve payment requests to consultants and expense reports prepared by program and project team members;
provide assistance to external financial auditors during program audits;
provide the Director, Project Delivery and other divisions and teams with statistical and data reports as required;
verify that financial transactions comply with CICan policies and all relevant contractual obligations as well as funder obligations (Treasury Board Guidelines) are met;
draft/review contracts with consultants and partners and monitor deliverables and contract requirements;
attend conferences and events as required;
perform other related duties as may be assigned from time to time.
graduate from a post-secondary institution or an equivalent combination of education and experience;
How to Apply

Interested candidates should submit a cover letter and résumé to Pat Serediuk, Manager, Human Resources before 4pm on August 11, 2020 via email to:

CICan is an equal opportunity employer and values diversity in its workforce. Do not hesitate to contact me if you require alternative arrangements to submit your application.