BAND 1 - Manager, Divisional Operations

BC Public Service - Victoria, BC (30+ days ago)

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Manager of Divisional Operations
Management Band 1

This position is excluded from union membership.
An eligibility list may be established.

An opportunity to apply your exceptional leadership, organizational and prioritization skills

The Ministry of Advanced Education, Skills & Training provides leadership and direction for post-secondary education and skills training systems in British Columbia as well as labour market information and programs.

The Workforce Innovation and Skills Training Division is made up of a client-focused team that provides strategy and data-driven advice to the Premier, Minister and senior executive across a broad range of labour market and immigration issues, ultimately to guide government’s role and contribution in managing British Columbia’s number one asset – the hard work, ingenuity and skills of its people. We have a talented and dedicated team with a diverse set of skills, ranging from policy, statistical analysis, program management, web development and marketing that are all deployed to maximize every potential match between workers and employers.

Reporting into the office of the Assistant Deputy Minister (ADM) the Manager of Division Operations performs a critical role as it serves as a key liaison between the ADMs Office, Ministry’s Deputy Minister’s Office, Division Executive and other internal and external stakeholders. This position provides strategic direction and oversight to the executive operations, management and coordination of executive priorities, ensures the flow of information to/from senior executive offices are not disrupted and are meeting ministry deadlines and goals. The Manager of Division Operations also supports the development of the service plan, issues management, project management, and the management of communications and finances.

To be successful in this role, you are calm and confident, and you foster a strong sense of teamwork to promote a positive work environment. You have positive experiences working collaboratively with Executive team members, program staff and senior officials to develop and respond to a high volume of information and requests. You possess superior organization, time management and communication skills and a demonstrated ability to establish and maintain good working relationships with internal and external stakeholders. You work independently, are self-motivated, organized, and thrive in a fast paced dynamic environment.

Located on Vancouver Island, Victoria is British Columbia’s capital city, with beautiful beaches, harbours and parks to explore, and a vibrant downtown with a wide range of choices in restaurants and entertainment venues.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to create or update your profile and how to submit your application, please refer to the Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to, before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

  • Completion of Grade 12 plus a minimum of 3 years’ related experience as noted below; OR relevant post-secondary training plus a minimum of 2 years’ related experience as noted below.
Years of related experience must be in each of the following:
  • Experience in a senior administrative/coordinator role in an executive office, dealing with highly confidential and sensitive issues.
  • Experience in reviewing, creating and formatting a variety of documents, including briefing materials, correspondence, memos, detailed reports and presentations.
  • Experience managing diverse workloads effectively and independently, including coordinating briefing materials and correspondence in a fast-paced, high volume and tight deadline work environment.
  • Experience in the application of general finance and administration policies and processes, and financial systems and controls.
Preference may be given to candidates with the following experience:

  • Experience working in an ADM or DM office.
  • Experience working with MS OneNote.
Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire (STANDARD): YES - You will be required to answer a standard questionnaire.