Administrative Assistant

Technical Standards & Safety Authority (TSSA) - Toronto, ON (30+ days ago)

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Location Office
City/Town Toronto
Department Name Program Administration
Description
Since 1997, the Technical Standards and Safety Authority (TSSA) has delivered public safety services on behalf of the government of Ontario. With headquarters in west Toronto, the TSSA is a self-funded, not-for-profit organization that employs approximately 400 staff across Ontario. The roles within the TSSA are as diverse as the Province we serve. It takes all kinds of people with varied skillsets and backgrounds to meet our organizational goals, but our employees share a few key traits:

  • We are passionate about public safety.
  • We are highly skilled, problem-solvers.
  • We are collaborators who are invested in the communities we work in.
  • We are more than employees; we are serving the greater good.
  • We are committed to life-long learning and development.
  • We operate with the highest integrity.
TSSA provides our employees with competitive compensation, excellent benefits, and — most importantly — a sense of purpose. Our work is vital to the success and safety of the Province, and it’s our people who make it possible.

We are currently looking for Administrative Assistant, BPV Engineering

JOB PURPOSE
The Administrative Assistant, BPV Engineering, enhances engineering program team’s effectiveness in delivering public safety services by providing administrative services to Manager, Engineers and other stakeholders; provides information to customers regarding the boilers and pressure vessels regulations and codes, delivers administrative services throughout the engineering application process, responds to general enquiries, prepare and maintain program reports and documents; conduct support research; acts as a key point of contact/liaison between external customers and the engineering team.

JOB RESPONSIBILITIES
Contributes to a workplace environment conducive to a high performing team by maintaining positive professional relationships with all members of the TSSA team; sharing expertise and best practices; participating in the training and development of others; and providing back-up for colleagues.
Delivers quality administrative and support services to the manager and program staff by maintaining administrative processes (e.g., processing word and other documents, distributing mail); and addressing program staff needs (e.g., responding to requests for information).
Delivers effective and efficient services by organizing and scheduling workday; achieving service standards within established timeframes; and maintaining current electronic and paper records.
Maintains technical knowledge by attending workshops or training sessions; reviewing publications; establishing personal networks; benchmarking against best practices.
Demonstrates a commitment to health & safety by working in accordance with the Occupational Health & Safety Act and TSSA health & safety procedures, & when on site, customers’ safety procedures, identifying & promptly reporting potential and actual risks and workplace injuries.
Other administrative duties as requested

JOB REQUIREMENTS
Requires 2-5 years of administrative experience
Requires high school diploma plus post-secondary study
Intermediate software skills (word, excel, power point, Adobe reader/writer, TSSA’s business system)
Ability to grasp basic/intermediate level technical language/concepts
Understanding of TSS Act, boilers and pressure vessels regulations and associated codes
Effective verbal and written communication skills
Excellent customer service skills
Excellent organizational skills including the ability to prioritize and time management
Ability to multitask and prioritize work in a fast-paced team environment (including ability to accurately input/transpose various information)
Ability to show attention to detail, investigate and problem solve issues
Quality control oriented;

Location Details
345 Carlingview Drive, Toronto, Ontario

Equity Statement
At TSSA, we value the diversity in our workplace, and we are committed to employment equity. We encourage all qualified persons to apply. Only those selected for an interview will be contacted.
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