Civil Aviation Assistant

US Embassy and Consulates in Canada - Montréal, QC (30+ days ago)

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Basic Function of the Position: The incumbent acts as the primary source of administrative support for the Air Navigation Commissioner and Senior FAA Representative, serves the entire mission and complements and backstops the OMS. The incumbent is one of six USICAO staff, which also includes: an Ambassador serving as U.S. Representative to ICAO, a career Foreign Service Officer serving as Alternate U.S. Representative to ICAO and Deputy Chief of Mission, a Federal Aviation Administration (FAA) expert serving on ICAO's Air Navigation Commission, a Senior FAA Representative to ICAO, and a career Foreign Service Office Management Specialist (OMS).

Qualifications and Evaluations

EXPERIENCE: Minimum of four (4) years of professional work experience with ICAO, an aviation technology or services company, an aviation association, or a civil aviation authority with emphasis on administrative support and customer service.

JOB KNOWLEDGE: In-depth understanding of the International Civil Aviation Organization (ICAO) and its organizational structure, knowledge of the various types of ICAO documents and how to access them in ICAO's various web sites and portals. Familiarity with the State Department, the FAA, and administrative work in a U.S. diplomatic post.

Education Requirements:
Two years of post secondary education in business administration, aviation administration, public affairs or international relations is required.

LANGUAGE: Level IV (Fluent) speaking/writing/reading English AND Level III (Good Working Knowledge) speaking/writing/reading French are required.

SKILLS AND ABILITIES: Strong skills in Microsoft Office (Word, Excel, Outlook, PowerPoint) and internet research, the ability draft business correspondence, the capacity to organize representational events, and demonstrated adaptability to a continually changing work environment.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

AEFM / USEFM who is a preference-eligible U.S. Veteran*


FS on LWOP and CS with reemployment rights **

  • IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.