Under the general supervision of the SIGD Administrator, the SIGD Executive Assistant will provide support to the SIGD Administrator as required. These tasks include, but not limited to, attending SIGD and Advisory Council meetings including preparing agendas, minutes, reports and distribution of associated information. Moreover, this positon relies heavily on project management support (task management) by using various computer systems and applications to input, track and update various tasks. The main goal of this position is to ensure everyone is provided with administrative support to operate effectively and efficiently within the department. The ability to take the initiative and maintain confidentiality is necessary to succeed in this role; along with the ability to manage multiple and conflicting priorities.
Work with SIGD Administrator to review SIGD laws and recommend updating as necessary to keep current and to meet Council objectives; obtain legal advice as required for revisions.
Conduct and oversee SIGD Advisory Council elections in accordance with the requirements of the Local Government Act.
Attend Department Director, Council, and other SIB meetings as requested by SIGD Administrator to provide information.
Maintain a department calendar to track and coordinate meetings, work demands and critical dates/deadlines.
Assist the SIGD Administrator in preparing RFPs and contracts for services provided to SIGD.
Represent the interests of SIGD by attending meetings such as Sewer Commission, Local Government meetings, UBCM, AVICC, etc. as required and requested.
Attend SIGD Advisory Council meeting, support Advisory Council by providing information and following up on issues as requested.
Qualifications, Skills and Abilities:
Administration, Legal Assistant or Business Administration Certificate or equivalent; Diploma preferred.
Certification in Local Government Administration or equivalent work experience preferred.
Two (2) years’ executive assistant experience in supporting management and teams preferably within a First Nations environment.
Experience working with various office systems and equipment.
Experience working with Aboriginal people, organizations and communities.
A minimum typing and transcribing speed of at least 40 wpm.
A full job description is available upon request. If you are interrested in the position, please send your resume and cover letter to the Human Resource Department at email@example.com. Applications will be accepted until November 15, 2019.
Preference will be given to qualified shíshálh members, community members, and other First Nation’s members, Inuit and Métis. We sincerely thank all applicants for their interest in the position; however, only qualified applicants will be contacted for an interview.
About Shishalh Nation
The shíshálh Nation is committed to innovation in program and service delivery designed to assist our members and community to achieve greater interdependence, wellness and self-sufficiency. Foundational to our shared work is the protection, promotion and practice of shíshálh culture, language and laws within our swiya. We proudly advance the work of those that have gone before us.