Executive Assistant

Wales McLelland - Richmond, BC (30+ days ago)

Apply Now

The Executive Assistant is responsible for providing one on one information management support; representing the executive to internal and external clients.

· Complete a broad variety of administrative tasks for the VP of Business Development & President including;

· managing calendar of active appointments

· completing expense reports

· composing and preparing correspondence of a confidential nature

· arranging detailed travel plans, itineraries, and agendas and negotiate travel consultant

· compiling documents for meetings

· coordinate proposals including proposal writing

· process project number requests

· Provide administrative support to President (letters, proposals)

· Plan, coordinate and ensure VP ’s schedule is followed and respected; provide a “gatekeeper” role

· Communicate directly and on behalf of VP with various external clients

· Address incoming issues and concerns addressed to the VP, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response

· Provide a bridge of smooth communication between the VP’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with leadership team

· Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often within tight deadlines

QUALIFICATIONS

· Minimum 5 years of experience in supporting C-Level Executives, preferably in small to medium-sized organization

· Completion of Administrative Professional Diploma/Degree; an equivalent combination of education and experience

· Demonstrated organizational skills that reflect ability to perform and prioritize multiple tasks in a timely manner

· Excellent interpersonal skills and ability to build relationships with internal and external stakeholders

· Strong verbal and written communication skills

· Proficient computer skills (Microsoft Office, Adobe Acrobat, Social media web platforms)

Job Types: Full-time, Permanent

Benefits:

  • Dental care
  • Extended health care
  • RRSP match
  • Vision care

Schedule:

  • 8 hour shift