Human Resources Coordinator/Payroll Assistant

Bigwin Island Golf Club - Baysville, ON (22 days ago)

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Human Resources Coordinator/Payroll Assistant

This is a new position at Bigwin Island Golf Club which now includes Port Cunnington Lodge. Our Human Resources Coordinator/Payroll Assistant will be responsible for maintaining, processing and coordinating various Human Resources functions as well as assist with payroll functions. This role works closely with the Controller, Management Team and all levels of the organization to ensure that all HR duties are completed in timely manner. You will be involved in recruitment, training, employee relations, Health and Safety and employee engagement.


· Develop and execute recruitment plans for full-time and seasonal employees for all departments and locations

· Organize job fairs, social media advertising, club website postings as well as external advertising

· Assist with phone screenings, interviews and employee selection

· Develop and update Employee contracts

· Develop and update Employee Handbook

Training and Development

  • Sit as the Chair of the Health and Safety Committee, organize meetings and jobsite inspections and document as required by law
  • Coordinate Health and Safety training for all employees ensuring compliance
  • Coordinate incident reporting
  • Maintain training records in compliance with the company’s policies
  • Work with department Managers to develop annual Spring Orientation program
  • Manage apprenticeship programs and grant funds;
  • Research and develop jobs descriptions

· Conduct exit interviews and annual performance reviews of full-time employees.

Employee Relations

  • Administer and oversee Staff Housing
  • Responsible in planning and developing employee activities and functions
  • Ensure that all communication boards are up to date with legislative changes, announcements, job postings, messages from the Management Team;
  • Responsible for coordinating, collecting and reporting on employee satisfaction survey;
  • Assist in ad-hoc HR projects, like collection of employee feedback;
  • Responsible for responding to internal/external HR related inquiries and questions;
  • Advise employees on human resource policies, compensation, benefits and pension programs
  • Administer Employee Recognition Program

Payroll and Reporting

  • Process payroll for 15 Full time and 150 seasonal employees using Jonas Software including Timekeeper
  • Responsible for reviewing time records for all employees;
  • Responsible for on-boarding and maintaining Employee files including payroll records, health insurance, discipline measures and attendance
  • Ensures appropriate distribution of gratuities, performance bonuses and end of season bonuses.

Benefit Administration

  • Coordinates and administers employee group health insurance benefits
  • Works alongside the payroll specialist regarding overseeing benefits deductions and additions to the company’s payroll system;
  • Plans and conducts employee presentations and information sessions


  • Human Resource Management Certification required;
  • Experience in Human Resources and/or Payroll an asset;
  • Familiarity with WSIB and Ministry of Labour requirements
  • Experience in the hospitality industry an asset;
  • Above Average knowledge of Microsoft Office;
  • Strong communication and customer service skills;
  • Must have a strong sense of urgency
  • Must have a strong attention to detail and strong organizational skills.


  • Extended health care
  • Dental care

Job Types: Full-time, Permanent


  • Human Resources: 1 year (Preferred)