Office Assistant

Algolux - Montréal, QC (30+ days ago)

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Algolux is a leading computer vision technology startup, headquartered in Montreal, with offices in San Francisco and Munich. Our mission is to enable autonomous vision – empowering cameras to see more clearly and perceive what cannot be sensed with today’s imaging and vision systems, using machine learning and artificial intelligence.

We are searching for a full-time permanent Office Assistant in Montreal to assist with the company’s daily operations. You will be working closely with the Operations Manager to manage the day-to-day administrative aspects of running the business. The successful applicant will have a positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills. We’re looking for someone who can operate effectively with little or no supervision and who can manage multiple tasks at once without becoming overwhelmed. If you have worked in a fast-paced office in the past and are comfortable working with a high degree of attention to detail and discretion, we’re excited to talk with you. We are a young entrepreneurial company experiencing steady growth and offer great potential for career advancement.

Responsibilities and Duties

  • Organize office and assist associates in ways that optimize procedures
  • Creating, maintaining, and entering information into databases (ERP, CRM, Dashboards, etc.)
  • Schedule travel arrangements for senior executives and managers, when applicable
  • Answer incoming calls, greet and assist visitors to the office and assume other receptionist duties when needed
  • Assume responsibility for maintenance of office equipment, including computers, printers and kitchen appliances
  • Maintain office supplies by checking inventory and order items
  • Helping organize and maintain office common areas
  • Schedule and plan events, meetings and appointments
  • Updating paperwork and maintaining documents (word processing, spreadsheets, slide decks, etc.)
  • Maintain and organize the filing system

Qualifications and Skills

  • University degree or college diploma preferred
  • Minimum of 2 years of work experience in an administrative capacity
  • Strong computer skills and ability to learn and use software (e.g. payroll, HR, ERP software)
  • Prior experience working with accounting software (XERO, Quickbooks, Simply Accounting, etc.) is desirable
  • Prior experience working with CRM software, such as Salesforce.com, is desirable
  • Intermediate to advanced knowledge of MS Excel and MS Word
  • Strong team values
  • Strong organizational skills and ability to manage deadlines
  • Strong attention to detail and high level of accuracy
  • Strong interpersonal and communication skills
  • Bilingual (French and English), written and spoken an asset
  • Understanding of the entrepreneurial spirit!
  • Desire to grow as a professional within the company

Job Type: Full-time

Experience:

  • accounting software (XERO, Quickbooks, Simply Accounting): 2 years (Preferred)
  • MS Excel and MS Word: 2 years (Required)
  • CRM software, such as Salesforce.com: 1 year (Preferred)
  • office: 2 years (Required)

Education:

  • DCS / DEC (Preferred)

Language:

  • French (Required)
  • English (Required)