Biomedical Engineering Research Coordinator, Schulich School of Engineering.

The University of Calgary - Calgary, AB (30+ days ago)

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Position Overview

The Schulich School of Engineering and the Office of the VP Research invites applications for a Biomedical Engineering Research Coordinator. This Full-time position is for approximately 12 months (based on length of grant funding), with the possibility of extension.

Reporting to the Manager, Department Operations, and working closely with the Director of the Biomedical Engineering Calgary Initiative (BMECI), the Biomedical Engineering Research Coordinator will play a critical role in project management, business development, and operational aspects of the biomedical engineering research theme and the implementation of the Biomedical Engineering Research Strategy‚ Engineering Solutions for Health: Biomedical Engineering. The BME Research Coordinator will support collaborations between researchers within the theme but also across the University of Calgary and beyond. Therefore, the coordinator will be working with a wide range of stakeholders with multiple research projects and contribute to the success of the theme.

This position is full-time, 1 year limited term position, with a potential for renewal/extension and has accountabilities to the BMECI Director, while working closely with the BMECI team. The coordinator will work in an environment with periods of heavy workload and competing demands. This position consistently encounters complex tasks and issues and must communicate frequently with staff, faculty, and other stakeholders with professionalism and a high degree of independent judgment and decision-making.

Judgment and decision-making of the coordinator has an impact at program and University levels. This position requires strong collaboration and partnership building skills. Times of high work volume and variety of work demands, much of which are driven by internally and externally imposed deadlines and requirements, can be expected. The nature of the work includes multiple simultaneous deadlines at times. The position deals with confidential materials and demands the ability to utilize discretion and independent thought regarding the effective management of internal and external information. It is necessary to deal with moderate to highly complex issues and, in some cases, conflicts that require direct involvement and resolution. The ability to communicate clearly with internal stakeholders across the University, as well as equally varied external stakeholders, is critical to the success of this position.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Leadership and project management

Lead several activities and initiatives and ensure successful outcomes in close consultation with key researchers
Develop and implement action plans for the creation and delivery of activities and initiatives as part of the Engineering Solutions for Health: Biomedical Engineering Research Strategy
Plan and coordinate meetings, workshops, industry days, conferences and other activities involving academic, industry and government partners
Contribute in the preparation of proposals for grants and contracts, reports, strategic documents, business plans to support the goals of the Engineering Solutions for Health: Biomedical Engineering Research Strategy
Maintain a knowledge and record of the key university researchers, industry players, funding agencies, healthcare and government decision makers needed to advance the goals of the Engineering Solutions for Health: Biomedical Engineering Research Strategy
Develop and maintain excellent relationships with internal and external stakeholders involved in the implementation of the Engineering Solutions for Health: Biomedical Engineering Research Strategy
Work with Research Services and Development to identify funding and fundraising opportunities
Work with the International Office and Innovate Calgary to develop and execute strategies for partnership development


Ensure effective implementation of the Engineering Solutions for Health: Biomedical Engineering Research Strategy providing senior level administrative support to the BMECI Director
Lead the development of procedures for the administrative functions of the Engineering Solutions for Health: Biomedical Engineering Research Strategy in close consultation with the VPR Office
Establish and maintain an effective document management system, including that for both paper and electronic formats of BME projects-related files (e.g. copies of applications, contracts, progress and final scientific reports, publications, financial reports, etc.)
Establish and maintain an information database that includes knowledge of ongoing BME Calgary projects/initiatives: who are the faculty, students, research staff and external collaborators involved in the projects/activities; metrics of success (ie. publications, IP, funding, impact), what are the milestones and deliverables to be reported
Provide support in the organization of meetings of the various BME Calgary teams/committees and arrange for recording of meeting minutes
Manage time effectively to prioritize workflow and achieve deadlines

Communications and Reporting

Work closely with the other BME personnel for the planning of events/workshops and any other communication-related activities
Prepare and present program status reports, correspondence and other documentation; provide timely and accurate information and updates; communicate program progress to appropriate parties
Liaise with researchers, partners and others, and respond to communication inquires as necessary
Assist with data collection, management and analysis of BME research activity
Assist in the preparation of program documents such as strategic action plans, progress and final reports (including annual report), roadmaps, etc
Assist with compiling the necessary information to keep the BME research website up-to-date

Qualifications / Requirements:
A post-secondary education (MSc or PhD) (preferably in science / kinesiology / medicine /
engineering) is required; excellent knowledge of biomedical engineering sector and the challenges associated with it
Three or more years of progressive experience in a management or administrative role is required
Excellent interpersonal skills
Extensive, successful track record of experience in the implementation of biomedical engineering or health-related projects and initiatives
Demonstrated knowledge of and ability to connect with BME related industry and key health providers and stakeholders
Knowledge and extensive experience in budgeting and project management
Knowledge and general understanding of research-related activities, such as manuscript reviews, grant writing, planning of scientific meetings, etc.
Experience in successfully negotiating solutions to complex problems and balancing competing interests for resources
Strong organizational and analytical skills and the ability to develop innovative solutions that meet the needs of diverse partners
Excellent organizational and time management skills
Proficiency with computers and software: word processing, web based marketing and promotions, spreadsheets, databases, presentations, financial management, project management, communications including E-mail, social media, shared servers, videoconferencing, web based professional learning environments, and University core business systems (Peoplesoft, eFIN, enterprise reporting, etc.)
Demonstrated clear, thorough and timely oral and written communications using appropriate and effective communication tools and techniques
Developed competencies in strategic thinking, creativity and innovation, focusing on client needs, teamwork, leadership, decision-making, planning, organizing and problem solving
Superior organizational and time management skills
Ability to multi-task, set priorities and meet commitments and deadlines.
Proven ability to work in an open-space environment that is complex, changing and, at times, stressful
Proven ability to work independently with minimal supervision

Application Deadline: July 15, 2020

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.