Make a difference
At Toronto Community Housing we pride ourselves on fostering an environment of collaboration and respect. In the Clerk Grade 3 role, you will build strong internal and external relationships and play an integral part in transforming Toronto Community Housing for the future!
Please Note: An Eligibility List will be created from this competition and will be in effect for up to six (6) months for any future Temporary and Permanent Clerk 3 positions that may become available.
What you’ll do
Enter data into information systems and makes updates to in system as required
Collect, prepare and process forms and documents including statements, reports, vouchers, invoices, purchase order requisitions, forms and files
Type letters, memoranda, e-mails, statistical statements, reports, minutes, purchase orders, requisitions, etc., from verbal and written instructions and in accordance with established business processes using word processing software
Respond to general inquiries from internal and external stakeholders
Take minutes and transcribes notes, assembles records and transfers relevant data, matches and codes documents, balances totals, calculates amounts, posts entries and corrects errors, as necessary
Collect, input and update data such as accounts payable/receivable, inquiry/document tracking, requisitions, time sheets, contact lists, etc. using various software programs
Forward calls and e-mails to appropriate personnel and takes messages, as necessary
Create and maintain manual and computerized files and retrieves requested data or information from manual or computerized sources
Coordinate meetings and room logistics
Review correspondences received to identify where to forward the request and/or action required
Photocopy documents and send facsimiles, as required
Other clerical duties as assigned
What you’ll need
Considerable office experience performing various clerical duties
Keyboarding Skills: minimum typing speed of 40 words per minute
Fundamental knowledge of standard office practices and procedures
Fundamental knowledge of computerized office systems, including computers, fax machines, photocopiers, scanners, printers, etc., with practical application in word processing, data entry and other software packages
Proven ability to handle multiple tasks with varying deadlines that require attention to details
Mathematical ability to compile statistical summaries and to balance accounting documents
Oral and written communication skills to compose correspondences and to effectively interact with various stakeholders
Familiarity with HMS, EasyTrac, TAWL, MAWL, CORA would be considered an asset
Knowledge of the the fundamentals of Rent Geared to Income (RGI) an asset
Sound knowledge of Microsoft Office products especially Microsoft Excel
Ability to read and write in French would be an asset
Once you apply, we’ll review your resume and cover letter to determine if your skills and experience match the qualifications for the role. Only qualified candidates will be contacted to move forward in the hiring process. If you are contacted, the process will include one or more interviews and/or assessments and reference checks.
Candidates for unionized positions must score a minimum of 70% to pass any interview or assessment and be considered for the next stage of the recruitment process.Candidates must score a minimum of 70% to pass the assessment to be considered for the next stage of the recruitment process, the interview. Successful candidates will be determined based on score and where applicable, union seniority. Note: not all candidates who score 70% or higher will automatically proceed to the next stage of the recruitment process as this will be dependent on the number of candidates and number of available roles.