Benefits Assistant

Vita Companies - Mountain View, AB (9 months ago)

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Job Location: Mountain View, CA

The Vita Companies is an employee benefits brokerage and consulting firm. We are located in the heart of Silicon Valley in Mountain View, CA and are looking for a positive, flexible, open-minded, inquisitive, confident yet humble, accurate, analytical, empowered, bright, and detail-oriented person to enhance our growing team!

What is it like to work at Vita?

Vita’s success is built on four core values that define who we are, why we exist, and how we operate. We are passionate about and committed to:

Excellence - A passion for excellence drives everything we do
Knowledge - Unparalleled commitment to knowledge is the foundation
Service - Service beyond expectations is our goal
Relationships - Developing meaningful relationships creates mutual success

Our values permeate through every aspect of Vita life, whether internal, with insurance carriers, or with our clientele.

Ultimately, we aspire to have Vita be a really great place to work and would describe ourselves with one phrase, “Work hard, play hard.” This is not your typical 8-5 office environment. We all work very hard, are committed to working together as a team, and are dedicated to the professional development of each member of the team.

We also offer a fully stocked kitchen, catered lunches every Friday (and sometimes more often!), dry cleaning services, EV charging stations, Vita Family trips and events, and many other perks!

What Would I Be Doing?

We are seeking a Benefits Assistant to work in our fast-paced professional office environment! The Benefits Assistant works on our Vita Success Team to support all business units, including Benefits, COBRA, Pre-Tax Benefits, and (in a more limited scope) Planning/Retirement plans.

Responsibilities and duties include, but are not limited to:
Heavy data entry;
Document and website updates;
Calling health insurance carriers to obtain documentation;
Resolving claim issues;
Processing health insurance enrollments/changes/terminations;
Tracking status via email, online systems, and telephone;
Preparing mailings and employee kits;
Faxing and scanning;
Billing administration support;
Benefit administration/HRIS system implementation and support; and
Other office projects as needed.

A passion for accuracy and efficiency is an absolute must! Excellent written/verbal skills and a minimum 40 WPM typing speed. Must possess ability to define problems, collect data, establish facts and draw valid conclusions, as well as the ability to interpret an extensive variety of instructions. 2+ years relevant experience preferred. The ideal candidate must be accurate, well organized, flexible, highly self-disciplined, and able to work independently, and have a professional demeanor. Must also be proficient in MS Word, Excel and Outlook. Clerical / office experience preferred. Strong accounting background and advanced Excel skills a plus. Technical background and experience with benefit administration or HRIS systems also a plus.

Please send your resume to