Located in Burlington, Ontario, OnePlan Business Centres, a sister company of HostPapa, is a growing company that provides flexible office space, meeting room space, and business support services to local entrepreneurs and business professionals. We are committed to unparalleled service to our members, innovation, and continuous excellence, allowing our members to focus on what they do best: running their business.
We have an immediate opening for an Administrative Assistant. The successful candidate will be required to perform an array of administrative and receptionist duties. We are looking for a dynamic individual with exceptional hospitality, organizational, and time management skills. This position is based out of our 5063 North Service Road location, but coverage at our 460 Brant St. location will also be required.
Play an active role in daily operations by providing professional, friendly, and hospitable reception of all visitors to the office
Handle all incoming and outgoing mail and courier packages
Coordinate office activities; troubleshoot basic office administration issues and inquiries, and coordinate assistance (IT support, building management, etc.) as required
Ensure kitchen and common areas are kept tidy and stocked with supplies
Provide direct administrative and office management support to all members of the executive team, as directed by verbal or written instruction
Manage meeting room calendars, bookings and hospitality logistics for meetings, seminars, workshops, special projects and events
Assist the accounting department with accounts payable and receivable where required
Assist the sales department with creating sales quotes and checking sales quotes for accuracy, and with managing prospecting emails and potential follow up phone calls
Perform data entry into dashboards and spreadsheets, and ensure that all information is complete and accurate
Minimum 2-3 years of direct work experience in an administrative assistant capacity
A university degree or college diploma in Business/Office administration would be an asset
Proficiency in MS office (Excel, Word & PowerPoint) and/or G Suite (Google) programs
High level of sound and independent judgment, reasoning, and discretion
Excellent writing and editing skills, including proper spelling, grammar, and punctuation
Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision
Professional, resourceful, and positive work attitude
Salary commensurate with experience. Please state salary objectives with your application.
We would like to thank all applicants for their interest; however, only those chosen for an interview will be contacted.
OnePlan is committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs. Accommodation may be provided in all parts of the hiring process.