Vancouver - Point Grey Campus
Accounting, Level B
Financial Analyst, International Recruitment
VP Academic & Provost
Intern'l Student Initiative
$66,787.00 (minimum) - $80,176.00 (midpoint) - $96,212.00 (maximum)
Desired Start Date:
"Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.
The role of the Financial Analyst will be critical in providing strategic financial services to the International Student Initiative's senior leadership team to support the International Student Initiative's enterprise-wide mandate to meet the Faculties' international enrolment targets in undergraduate programs as well as in select other programs that have been identified as strategic initiatives for the University. The role will support the International Student Initiative (ISI) by providing financial data analysis, reporting, operational accounting functions, and insights to support senior members in decision-making. With direction from the Director, Strategic Operations & Finance, the role is responsible for budget preparation, reporting, variance analyses, and financial analysis and modelling.
Responsibilities of this position include:
independently managing core accounting functions; budget planning and monitoring; development and monitoring of financial control systems; managing financial planning and cost analysis and analyzing financial data to ensure efficient use of resources; developing and generating comprehensive financial reports; providing recommendations on financial issues and system processing; analyzing financial operations to make recommendation for improvement; developing effective business processes; managing month-end and year-end financial activities; and performing other related duties which vary from day to day and will involve a wide variety of tasks covering a wide spectrum of financial activities.
Reports to the Director, Strategic Operations & Finance. Performs work independently under general direction of the Director, Strategic Operations & Finance and may receive additional work direction from the Director, Awards as well as other members of the leadership team within the International Student Initiative. This position works closely with the Executive Director, Senior Director, and other budgetary managers to ensure that ISI's overall financial positions are coordinated and in line with the unit's strategic priorities.
The Financial Analyst will also interact and liaise with personnel in other University units including members in the Provost Office, central Finance Offices, and other service departments on campus such as Enrolment Services, Risk Management, and Internal Audit.
This position is responsible for providing accounting, financial management and analysis, and budget strategic support to the ISI leadership team and budgetary managers within the unit. The Financial Analyst develops and implements weekly and monthly financial reporting and budgeting processes for these teams and provides regular financial analysis to the management team.
Financial Account Activities
- Prepares budgets and projections on an annual and quarterly basis to help ISI teams better understand their resources and manage within their financial means, including both operational and Student Financial Aid budgets.
- Facilitates in the review of several multimillion dollar operational and awards budgets by reviewing expenditures, transferring of funds as necessary, evaluating financial priorities, overseeing the maintenance of internal records, and reconciling the financial services ledger sheets including resolving any discrepancies.
- Updates forecasts and budgets in financial system based on monthly reconciliations and regular financial reviews. Prepares or supports the preparation of financial reports, budgets, narratives, statistical analyses.
- Manages month-end, quarter-end and year-end processes, including accruals and ensures that financial statements accurately reflect the finances of the programs and all projects in the unit.
- Reviews and analyzes expenditure variances and highlights anomalies. Troubleshoots problems to resolution and follows up on problems with the Director, Strategic Operations & Finance.
- Working with the Office Administrator, maintains files of all transaction documents for audit and reference purposes.
- Develops recommendations for overall budgeting and financial planning using financial models, ISI's strategic and recruitment-based operational plans to improve the financial operations.
- Develops and prepares complex models and reports from various systems and sources using various software packages and tools to support financial decision-making and analysis.
- Reviews operating accounts for ISI teams to ensure that expenditures do not exceed the funding available. Provides consultation to budgetary managers highlighting successes or areas requiring immediate action and establishes guidelines on sound financial practices to assist teams in managing their funds.
- Responsible for keeping individual budgetary owners up to date on their financial status.
- In coordination with the ISI Reporting Analyst, ensures the ISI Student Financial Aid budgets is financially sound through complex modeling and forecasting, adjusting to any changes in SFA allocations and award disbursements. May involve quarterly reporting, awards billing reconciliation, and tracking charges in the SFA budget for reporting purposes.
- Prepares regular timely reports for the leadership team and budgetary owners pertaining to financial activities, actual vs. budgeted reports, etc. and any additional analysis required.
- Manages the budget and forecasting through department reports and UBC's Hyperion budgetary system.
Financial processes & compliance
- Develops year-end accounting procedures and systems and trains others in ensuring these are managed correctly. Working with the Director, Strategic Operations & Finance coordinates the unit year-end general ledger and accounts payable processes including complex accruals and preparing proper documentation for auditors.
- Monitors compliance with GAAP, UBC policies and tax regulations; monitors and evaluates internal controls for weaknesses and improvements; evaluates and makes recommendations on improving accounting and reporting systems and develops accounting processes and systems for the unit.
- Develops and implements financial tracking and monitoring systems for all departmental financial activities. Develops and monitors internal controls and ensures both financial and non-financial risks are mitigated.
- Develops and reviews financial information to internal and external auditors.
- Provides financial advice and training to administrators, managers, and directors on policies and procedures and how to understand UBC ledger reports.
- Assist in the rollout of new policies, procedures, technology as well as training material relating to financial policies, internal controls, expenditure reimbursements and related areas.
- May participate in technology projects in relaying requirements and needs of the ISI Student financial services portfolio.
- Performs other duties as required.
As an ISI team member
- Models commitment, a valuing of diversity, respect for others and the work;
- Carries out all work duties in an exceedingly professional and ambassadorial manner;
- Contributes to a culture that supports innovation, and that identifies new programs and initiatives that will move the university forward towards achieving its international enrolment goals.
- Contributes to a team culture that supports integration and collaboration across all of ISI's functional teams;
- Contributes to a team environment that celebrates diversity, builds on strengths found in differences and seeks to encourage growth in all members of the team.
Reports to Director, Strategic Operations & Finance and is expected to work independently in a collaborative and professional environment.
May supervise administrative staff and co-op students and may provide guidance or give work instructions to accounting clerks engaged in routine clerical functions.
Consequence of Error/Judgement
The Financial Analyst is expected to work independently at a professional accountant level to produce a product that requires little detailed review. This position is key to maintaining the structure and data integrity, which supports all financial reporting. Errors and poor decisions by this position could result in unreliable information or no information being available to effectively manage the finances of a large and very complex organization.
The Financial Analyst must have a high level of attention to timeliness, detail and accuracy. Must exercise judgment based upon a thorough knowledge of procedures, guidelines and regulations. Errors in judgment may impact the long term financial and operational activities of the program and projects within it. Inappropriate decisions or poor financial management and control could have serious impact on the financial position of the ISI, and could ultimately result in financial loss and/or legal liability. Errors regarding the financial operation could result in audit problems as well as incorrect payments causing serious financial problems for the individuals involved. Inappropriate prioritization of workload could result in missing important deadlines and possible financial loss. The position works with a high degree of independent decision making and performs complex financial management functions. This position provides financial and strategic planning advice to the managers and directors and is essential for long term sustainability and growth of the ISI.
Undergraduate degree in a relevant discipline and enrolled in the CPA Professional Education Program (PEP) modules. Minimum of three years experience or the equivalent combination of education and experience. - Demonstrated ability to adequately present complex financial information to non-financial audience is a must. Strong oral communication, report writing, and presentation skills required.
- Demonstrated ability to relate well to students is required.
- Demonstrated financial, analytical and budget preparation and management skills.
- Ability to interpret data at a high level and to present findings developed from compilation of complex and possibly disparate financial data.
- Ability to consolidate financial data from various sources into financial statements and reports that are useful for management decision making.
- Ability to analyze problems, identify key information and issues and effectively resolve. Ability to analyze and reconcile accounts and to resolve discrepancies.
- Ability to maintain accuracy and integrity of accounting transactions and financial reporting. Ability to perform complex analyses. Ability to perform workflow analysis and process improvements.
- Experience managing general ledger activity, including but not limited to Accounts Payable, Cash Management, Accounts Receivable, Reconciliations and Financial Reporting.
- Thorough knowledge of accounting audit, budgeting principles and practices and financial planning and general business practices required.
- Knowledge of University accounting systems an asset. Advanced Excel user.
- Knowledge of contracts, procurement and UBC policies and regulations, grant administration and procedures related to finance, payroll and audit.
- Ability to prioritize and work effectively under pressure to meet deadlines.
- Ability to thrive and adapt to the changing and challenging demands of an innovative unit within a larger university bureaucracy. Comfortable working in a fast-paced multicultural environment.
- Excellent interpersonal and diplomacy skills as well as strong intercultural skills required.
- Ability to exercise tact and diplomacy to work effectively with all levels of University personnel, with colleagues from partner institutions and governmental officials, as well as relate well to prospective students and their families and counsellors.
- Sensitivity to diversity and equity issues.
- Ability to speak a second language desirable.
- Must be a Canadian citizen or a landed immigrant in Canada.
Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.
All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.