Financial and Graduate Assistant

University of Toronto - Toronto, ON (25 days ago)

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About us:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Psychology at the University of Toronto Scarborough is a vibrant, research and teaching intensive department. The department has 34 full-time faculty members, 8 full-time administrative staff, and administers 9 undergraduate programs to almost 3000 students. In addition, the department is home to the Graduate Department of Psychological Clinical Sciences, and actively participates in the activities of the tri-campus Graduate Program in Psychology. Psychology at UTSC is home to more than 60 graduate students and more than a dozen postdoctoral fellows. Working alongside faculty, a team of dedicated staff members provide administrative services and support the daily operation of a department that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging student experience.

Your opportunity:
Working under the direction of the Business Officer and Program Manager, the Financial and Graduate Assistant will provide financial and graduate administrative support to both the Department of Psychology and the Graduate Department of Psychological Clinical Science. The Financial and Graduate Assistant will work within a highly dynamic environment, providing essential frontline support to faculty members, staff, graduate students, postdoctoral fellows, and visiting scientists in the administration of their professional funds (e.g., expense reimbursements, research and other internal accounts and projects, training funds, etc), and carry out a diversity of finance activities. Additionally, the incumbent will be responsible for assisting with student-facing and admissions procedures in the Graduate Department of Psychological Clinical Science. Typical duties include responding to student inquiries, receiving, checking completeness and passing on application documents for review, tracking the status of applications through the SGS online admissions portal, and helping to prepare acceptance and/or decline letters to applicants.

Your responsibilities will include:
Applying the generally accepted accounting principles to all financial tasks
Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
Preparing and/or processing journal entries
Generating standard financial reports
Preparing expense reimbursements
Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
Receiving, checking completeness, tracking status and passing on application documents for review
Preparing acceptance and/or decline letters to applicants using templates

Essential Qualifications:
Advanced College Diploma (3 years) in Accounting or Finance or acceptable combination of equivalent experience.
Minimum three years of related financial experience required.
Must have demonstrated experience with graduate recruitment and admissions procedures, policies and processes, and be familiar with the School of Graduate Studies application and admissions portal
Experience working with FIS software required
Advanced mathematical and Microsoft Excel skills; VLook Up and Pivot table knowledge is required
Excellent (oral and written) communication skills and strong interpersonal skills
Highly customer service focused; experience working with both students and faculty required.
Proficient with Microsoft Office (Word, PowerPoint and Outlook)
Detail oriented with a high level of accuracy
Demonstrated ability to exercise tact, good judgment and diplomacy when dealing with faculty, staff and students
Ability to use initiative and exercise sound judgment, tact, diplomacy, discretion, and confidentiality
Must be able to stay organized, multi-task and meet deadlines; and exercise accuracy and attention to detail
Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):
Bachelor’s degree in Accounting or Finance is an asset
Experience working in an academic department in a post-secondary environment is a strong asset
Knowledge of the University’s Guide to Financial Management, UofT File Plan and HRIS are strong assets
Familiarity with tri-council and CFI grant policies, and experience administering these and other external grants is a strong asset

To be successful in this role you will be:
Motivated self-learner
Team player

Travel: None

Notes: Please note that this is a 6-month term position.

A copy of the full job description is available upon request from the UTSC HR Office.