Length of Assignment:
The Sourcing Coordinator is responsible for collaborating with Strategic Sourcing Category Managers on a multitude of Sourcing projects ranging from RFXs, contract management reviews and other supply chain management initiatives. Key activities include but are not limited to CBG client interviews, financial analysis and the modeling of proposals in the creation of Microsoft Word, Excel and PowerPoint communication summaries.
KEY DUTIES & RESPONSIBILITIES
Collaborates with Strategic Sourcing Category Managers to administer the lifecycle of supplier agreements/contracts.
Prepares all documentation required for contract execution accurately and in a timely manner.
Ensures that all contracts options and amendments are executed in accordance with the terms and conditions in a timely fashion.
Collaborates with the SCA team to track and secure document renewals applicable to the contract terms and conditions (i.e. option year renewals, insurance certificates, WSIB and CSST certificates renewals, bonding etc.).
Tracks and files project proposals and quotes, supplier correspondence and performance management- related information
Manages and coordinates the service level change process for vendor agreements – confirming pricing and scope, amending contracts as required, and interfacing with Finance to ensure modification to payment requirements.
Drafts and provides support in drafting amendments to vendor agreements.
Coordinates the contract renewal/evaluation process. This entails compiling and generating purchasing activity statistical reports and issuing required notices and communications to both Strategic Sourcing Category Managers and vendors.
Administers assigned vendor agreements including the planning and facilitation of proactive supplier business reviews
Administers assigned National Service Programs and liaises between BGIS Canada team members and CBG contacts within the National Service Programs.
Provides support to effectively implement sourcing department initiatives. This includes the maintenance of standardized templates such as for contracts, scopes of work, service level agreements, and Letters of Agreement (LOA).
Responsible for responding to inquiries made by internal and external stakeholders, including Facility Managers, Financial Controllers, Sourcing managers and vendors.
Resolves invoice discrepancies
Maintains contract depository
Supports the Purchase Order Administrator in their duties
Other duties as assigned
MINIMUM EDUCATION: Community college diploma or equivalent training (e.g. RPA, CET)
JOB-RELATED EXPERIENCE: Less than one year up to two years
Knowledge & Skills
College diploma in business or other relevant program
Additional training in contract law
1 – 3 years related experience
Experience with contract negotiations and administration
Computer proficiency in MS Word, Excel, PowerPoint and Outlook, Proficiency with Oracle or RealSuite application is an asset.
Strong interpersonal skills.
Excellent business writing skills, technical writing skills an asset
Excellent communication skills (both written and verbal).
Strong customer focus.
Ability to work both independently and in a team environment.
Strong organizational skills, with the ability to multi-task under deadline pressure.
Attention to detail.
Licenses and/or Professional Accreditation
Experience as a paralegal or legal assistant, familiarity with contract law in a corporate/commercial setting and contracts administration is an asset