Executive Assistant

City of Kimberley - Kimberley, BC (30+ days ago)

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Full Time
Competition #1-2020

Kimberley, a good place to be

Surrounded by the beautiful Rocky and Purcell mountains in south-eastern British Columbia, the City of Kimberley is a good place to live, work, learn, and play. Kimberley is an active and dynamic resort community drawing athletes, sports and nature enthusiasts from all over Canada, the US, Europe and other international locations. Residents enjoy four seasons of recreational activities including golf (8 courses within a half hour drive), hiking (hundreds of kilometres of trails within and just outside of city limits), rafting/paddle sports (over 10 lakes in the surrounding area), and skiing (Kimberley Alpine Resort is just 3 minutes from downtown). The City has an active arts and festival scene, great restaurants, excellent schools, and offers a perfect balance of livelihood and lifestyle. With a growing population of 7,425, Kimberley offers affordable mountain living in close proximity to the Canadian Rockies International Airport (20 km), Cranbrook (29 km), and Calgary (393 km). And don’t forget, there is only one street light!

The City of Kimberley is seeking a motivated individual for the position of Executive Assistant. Reporting to the Corporate Officer (CO), the Executive Assistant will be responsible for performing a wide variety of confidential administrative duties at a senior level. This includes providing technical support to all administrative functions associated with the office of the Corporate Officer, Chief Administrative Officer (CAO), the Mayor and Councillors, and Bylaw Enforcement/Animal Control Officer including drafting, preparing and distributing correspondence, documents and reports. This position will also conduct research on various issues as required.

This position provides an effective and reliable communication link between all departments, municipal employees, senior government officials as well as members of the public, the business community and special interest groups. It also acts as a liaison between City Hall employees and the Mayor, CAO and CO offices, and provides reception service for the above named positions. The Executive Assistant performs all duties and responsibilities as assistant to the Coordinator under the Freedom of Information and Protection of Privacy Act, and makes travel arrangements for the Mayor, Councillors, CAO, CO, and Bylaw Enforcement/Animal Control Officer as requested.

This position will also be responsible for preparing Agendas and taking Minutes for Council Meetings, and other various committees and commissions as required. It will assist in the preparation and drafting of bylaws, contracts, agreements and various legal documents as directed.

The successful candidate will assist the CO with implementation of the Records Management System (RMS), maintain and update records and filing system for all City employees using the system, and answer enquiries with respect to the RMS. They will keep informed of the general activities and concerns of Council, senior staff and departments; answer enquiries and complaints from public as able, referring others to the CO or CAO, and maintain good personal and working relations with members of Council, staff and the public.

The ideal candidate for this position will possess a two-year Business Administration Diploma or equivalent. The candidate will have a minimum of three years of corporate office experience, preferably in a local government administration setting, or an equivalent combination of training and experience.

They will have considerable knowledge of and ability to explain the applicable rules, regulations including bylaws, policies and practices which govern activities of the City. The successful candidate will also have excellent command and knowledge of business language, extensive knowledge of corporate policy and functions of City services and operations. They will gain a thorough knowledge of department procedures and policies and have considerable independent judgement and action within departmental guidelines. A valid Class 5 BC driver’s license is a requirement.

The City is looking for an Exempt Executive Assistant with well-developed participative leadership skills and a team player capable of working effectively in a Council and committee environment. The candidate will be interested in, and sensitive to, the communication and public relations requirements of an actively involved community.

In return, the City of Kimberley offers a competitive compensation and benefits package for this exempt position, including relocation assistance.

If you think that your education and experience combined makes you a good fit for this position, please submit your resume and cover letter to:

Competition #1-2020
Manager of Human Resources
City of Kimberley
340 Spokane Street, Kimberley, BC V1A 2E8
E-mail: HR@Kimberley.ca (Submissions in Word or .pdf formats only)

Resumes will be received up to 4:00 pm local time, Monday, January 27, 2020.

We wish to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for an interview will be contacted.