Banff Centre for Arts and Creativity - Banff, AB (30+ days ago)

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The Paul D. Fleck Library and Archives at Banff Centre is looking for an Archivist. Working under the direction of the Manager, Library & Archives the Archivist is responsible for the coordination of archives and records management services across the Banff Centre campus.

The Archivist is essential in ensuring the continuing availability and use of Banff Centre historical records by identifying and acquiring records of enduring value for the archives, and by implementing archival standards and methods for their arrangement, description and preservation.

Specific Accountabilities
Archives and Records Management

Maintain a professional knowledge of document-based records management and archives management.

Implement systems and oversee the inventory, processing and description of Banff Centre institutional records including providing guidance and recommendations to originating departments concerning digital asset management and access and disposal and destruction of records.

Coordinate digital preservation activities to ensure enduring access to digital assets over time including digitizing analog holdings, processing born-digital collections, and managing digitized collections

Diagnose and implement appropriate conservation and preservation measures for physical and digital records.

Safety of Archival Collections and Holdings

Plan and manage the access to and safety of three on-site archival storage places.

Ensure the protection of institutional assets by putting archival safe guards in place that reflect best practice.

Develop and implement an up-to-date disaster plan for use in both the Archives and Library. Review and update every two years.

Rights Management

Exercise professional judgement to interpret and apply FOIP and copyright legislation to the release, retention, acceptance, and disposal of archival materials and collections.

Respond to copyright information requests from faculty and staff and provide guidance on copyright licenses in the context of a variety of formats including digital copying and public performance rights

Support the Manager with managing the institution's copyright policy and fair dealing guidelines and suggest and implement best copyright practices

Relationship Building

Maintain positive and cooperative relationships with all departments to ensure that Banff Centre institutional records are maintained with integrity.

Where appropriate, serve on internal committees and working groups, and represent the Banff Centre Archives through active participation in local, provincial, and national professional organizations.

Liaise with provincial and national organizations concerned with records and archival matters.

Establish and sustain positive relationships with external archival donors and alumni to encourage donations of collections with enduring institutional and research value to Banff Centre Library and Archives.


Facilitate and provide reference and research support and access to archival collections for internal and external clients.


Direct the work of the Archives Assistant II and any part-time, contract, or temporary archive staff.

Mentor practicum participants, ensuring that the objectives of their learning agreements are met over the duration of their program.


In consultation with the Manager, Library & Archives pursue funding by identifying and submitting grant proposals for archives projects.


Assist the Manager to develop an annual budget. Assist in monitoring and provide input on maintaining the department annual budget to best meet the Department’s objectives.


Be an advocate for the Archives and the Banff Centre and seek out opportunities to acquire appropriate archival materials or work with other similar archival institutions.

Plan, select materials, and coordinate displays and presentations highlighting archival materials and Banff Centre history.

Coordinate outreach initiatives to educate Banff Centre staff on the purpose and functions of the archives.

In consultation with the Manager, develop a long-term strategy for the Archives which complements and meets Banff Centre's strategic plan.

Qualification and Educational Requirements
Master’s degree from an accredited program in archival, library, or information studies.

5 years of relevant archives work experience within a larger institution or post-secondary environment.

Experience in a mentorship role with junior staff or interns

Experience in developing and implementing digitization and digital preservation projects.

Possess knowledge of methodologies, including digital imaging and recording technologies, for creating reproductions of primary source materials.

Working experience with structured data, digital object standards, and metadata formats and standards.

Demonstrable knowledge of archival principles and techniques including RAD.

Familiarity with relevant copyright legislation applicable to archival materials and collections.

Familiarity with Freedom of Information and Protection of Privacy Act (FOIP).

Keen attention to detail and accuracy.

Good communication skills with the ability to relate to and encourage a wide range of users.

Ability to carry out independent research and to help users access materials

The ability to work independently and as part of a team.

Competent in administrative procedures and project management skills.

Forward-thinking with an ability to anticipate and respond to changing access and preservation needs in the archives environment.

Employment Terms & Benefits
In accordance with CUPE 4318, this is a unionized, salaried support staff position, subject to a 6 month probation period.

The salary for this position is between $53,157 and $59,046 annually, depending on qualifications, based on working 37.5 hours per week.

Application Process
We are accepting applications for the Archivist until 11:59 pm on September 18, 2019.

Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.

Diversity Statement
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Banff Centre for Arts and Creativity hires on the basis of merit and is strongly committed to fostering diversity within its work community. If you are a foreign national please visit our International Applicants page for more information.

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