Program Assistant II, Faculty of Education and Social Work

Thompson Rivers University - Kamloops, BC (30+ days ago)

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Provides a wide range of administrative support, including secretarial services, for designated area.

MAJOR DUTIES & RESPONSIBILITIES

Provides administrative support by organizing and coordinating workflow and determining priorities in order to meet the needs and requirements of assigned area; resolves day-to-day problems, handles sensitive material.
Sets up and maintains all filing systems, records and program management systems for designated department.
Liaises with internal and external contacts regarding program and degree requirements; handles all program-related inquiries.
Assesses and monitors student's records and notifies the Chair/Program Coordinator of any deficiencies associated with promotion and graduation.
Informs and advises both incoming and ongoing students of fees and any missing documentation. Manages and enters all student data and files and generate reports.
Sets up and maintains all filing systems, records and office supplies inventory.
Performs secretarial duties which include word processing a variety of documents such as correspondence, contracts, evaluation summaries, exams, memos; including taking of minutes.
Prepares and maintains mail out learning manuals /learning guides /exams /Information Guide.
Plans and organizes meetings and events for designated areas.

REPORTS TO
Dean/Associate Dean (through Administrative Assistant)

QUALIFICATIONS
EDUCATION

Grade 12, plus six months post secondary courses including Advanced Word, Intermediate Excel and Intermediate Access or equivalent

EXPERIENCE

Two years related experience, including one year experience with electronic data entry and word processing

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

Ability to perform electronic word processing at 60 wpm and data entry
The proven ability to take and transcribe minutes and correspondence at 70 verbal wpm
Ability to communicate effectively both verbally and in writing
Ability to deal courteously and tactfully with students, staff and members of the general public
Ability to manage student files, records and maintain student confidentiality
Ability to prioritize and coordinate workload

WORKING CONDITIONS

Sitting at desk at a computer and on the phone for long periods of time; general office conditions
Please Note: If you are selected for interview, External Candidates will be required to bring a copy of their transcripts to the interview
The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.
Pay Band
CUPE Grade 06 $25.50
Salary rate
This Position is not subject to a 90% start rate for new Employees.
Location
Kamloops, BC CA (Primary)
# of Hires Needed
1
Organizational Unit
Thompson Rivers University -> Faculty of Education and Social Work -> Dean, Education and Social Work

Diversity and Inclusion Commitment:
Thompson Rivers University is strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, visible minorities, Aboriginal people, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.