Secretary III - Adult Outpatient - Mental Health & Addictions

Nova Scotia Health Authority - Kentville, NS (30+ days ago)

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Req ID: 111739
Location: Western Zone, Chipman Facility
Company: NSHA
Department: MHA WZ Adult CP
Type of Employment: Casual Relief (3% FTE) x 1 position(s)
Union Status: NSGEU
Posting Closing Date: 20-May-21

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.


Reporting to the Manager, Mental Health and Addictions and/or designate, the Secretary III provides clerical support to the Mental Health and Addictions. The secretarial team is responsible for ensuring that the offices are run in a smooth, efficient and professional manner and that good working relationships are fostered within their respective sites as well as with the Inpatient Units. The Secretary III meets standards of professionalism which reflect the vision, mission, goals and objectives and adheres to the policies and procedures of Mental Health and Addictions.

The Secretary III ensures that the principles and practices that guide our work such as the mission, vision, values, expected behaviors, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the services they provide and through the messages they deliver.

Graduate of a recognized office administration program with medical terminology and transcription required
Minimum of two years’ recent related experience, preferably in a medical setting required
Ability to use Microsoft Windows and all components of Microsoft Office including Excel, Power Point, Outlook
Typing skills – minimum of 60 words per minute
Demonstrated current knowledge of Medical Terminology
Able to transcribe dictation in a prompt and accurate manner
Demonstrated communication skills & excellent organizational skills.
Demonstrated interpersonal skills including ability to work as a team member and ability to foster collaborative relationships
Demonstrated accountability, initiative, and ability to work independently
Demonstrated judgment and decision making skills
Demonstrated planning, organizing, prioritizing and time management skills
Demonstrated attention to detail
Demonstrated conflict resolution skills
Demonstrated ability to maintain confidentiality
Demonstrated commitment to ongoing learning and professional development
Commitment to promoting a culture that supports safety, ethical practices and organizational health
Experience in a health care or hospital setting an asset
Knowledge of Meditech (CWS and Admissions) an asset
Competencies in other languages an asset, French preferred
Successful external applicants are required to provide a Criminal Record Check to People Services before starting employment and assume any associated costs as a condition of employment

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work

Casual relief position.

Salary Information

Secretary lll (OFF006):
$20.36 - $23.14 Hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

Criminal Record Check
Proof of education & training certifications
Proof of any additional required qualification
Valid registration with the relevant licensing body
Submission of immunization record along with health assessment documentation
Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. This is a Admin Professionals bargaining unit - NSGEU position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.