Manager, Lease Administration and Collections

Ivanhoe Cambridge - Montréal, QC (10 months ago)

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Ivanhoé Cambridge develops and invests in high-quality real estate properties, projects and companies that are shaping the urban fabric in dynamic cities around the world. It does so responsibly, with a view to generate long-term performance. Ivanhoé Cambridge is committed to creating living spaces that foster the well-being of people and communities, while reducing its environmental footprint.

Vertically integrated in Canada, Ivanhoé Cambridge invests internationally alongside strategic partners and major real estate funds that are leaders in their markets. Through subsidiaries and partnerships, the Company holds interests in more than 1,000 buildings, primarily in the industrial and logistics, office, residential and retail sectors. Ivanhoé Cambridge held close to C$65 billion in real estate assets as at December 31, 2018 and is a real estate subsidiary of the Caisse de dépôt et placement du Québec (cdpq.com), one of Canada's leading institutional fund managers. For more information: ivanhoecambridge.com.

Department : Finance and Accounting, Retail

Position type : Salaried

Specific accountabilities

Reporting to the Director, Financial Administration and Accounting, the incumbent is in charge of managing and leading the lease management and collections teams for the Company’s 23 properties. He or she works closely with the financial administration and accounting managers in Montreal, Toronto and Calgary. He or she is responsible for ensuring the integrity of the collections and lease management processes. The incumbent serves as a resource person for the collections and lease management system.

Human resources management:
Demonstrate leadership and proactivity;
Ensure coaching, training and mentoring for managers in charge of lease management and collections;
Build and maintain business relationships with key stakeholders;

Business systems and processes:
Develop and implement optimal processes for lease management and collections activities;
Analyze processes, identify and recommend improvements for simplification purposes, and increase group agility to promote value creation;
Undertake process standardization initiatives for lease processing and collections;
Identify, develop and implement policies, procedures and internal controls for lease management and collections; ensure compliance;
Serve as an in-house expert on JD Edwards, Excel and all other related systems used for lease management and collections:
Work with the owner of the JD Edwards system to oversee setup for application development, migration and optimization and act as a support and resource person;
Set performance metrics and propose innovative analyses to meet client needs;
Review and/or approve team reports and analyses as need be;
Oversee governance of data related to leases and accounts receivable found in the JD Edwards data warehouse;
Support business unit heads.

Lease management:
Work with managers to ensure that legal and financial data is accurately entered into the JD Edwards system in accordance with the relevant practices and procedures;
In conjunction with managers, work with the real estate management and legal affairs teams to resolve any lease administration issues;
Contribute to budgeting and year-end processes for matters related to lease administration;
Assist team members in interpreting and enforcing lease clauses and complex cases;
Support and provide the required information for audits regarding lease administration;

Collections:
Work with managers to ensure that legal and financial data is accurately entered into the JD Edwards system in accordance with the relevant practices and procedures;
In conjunction with managers, work with the real estate management and legal affairs teams to resolve any collections issues;
Coordinate and revise documentation related to major bankruptcy files;
Contribute to budgeting and year-end processes for matters related to receivables management;
Assist managers in handling problems and disputes to ensure they are resolved in a timely manner;

Key requirements
Bachelor’s degree in finance or business administration (or equivalent experience) and seven to nine years of relevant experience in lease management and collections in the real estate industry;
Significant experience in team leadership and management;
Proficiency in Microsoft Office suite applications, with advanced knowledge of Excel;
Knowledge of JD Edwards an asset;
General knowledge of accounting;
Ability to work in a fast-paced environment and meet high quality standards;
Strong analytical and problem-solving skills;
Excellent interpersonal and communication skills;
Motivated, independent and energetic with positive management practices;
Excellent command of written and spoken French and English.

If you are interested in this challenge, please submit your resume.

You have everything to gain!

When you join the Ivanhoé Cambridge team, you are eligible for employment benefits and a pension plan that are among the best in the industry. Our many health and wellness programs encourage you to balance your work and personal lives and fulfil your desire for social involvement, while maintaining a healthy lifestyle. At Ivanhoé Cambridge, you will have many opportunities to develop your skills and thrive professionally, in Canada or elsewhere in the world. Our initiatives aimed at creating an exceptional working environment that inspires our employees to give the best of themselves elevated Ivanhoé Cambridge into the ranks of 100 Top Employers in Canada.