Program Secretary

Hamilton Health Sciences Corporation - Hamilton, ON (30+ days ago)

Apply Now

Job Number: 79205
Job: Administrative/Service
Primary Location: Ontario-Hamilton
This position will be located at: Juravinski Hospital
Organization: Complex Care & Ortho
Status: Regular Full-time
Hours per week: 37.5
Number of Openings: 1
Union Code: Non Union Employees
Minimum Salary: 22.0100 Hourly
Maximum Salary: 28.2200
Post Date: Nov 13, 2019, 5:00:00 AM
Close Date (Period for Applying) - External: Nov 20, 2019, 4:59:00 AM

Unit Summary

The Complex Care and Orthopaedics program includes the Orthopaedic Clinics, Central Intake and Assessment Centres (LHIN program), Inpatient Surgical Orthopaedic floor, and Inpatient Musculoskeletal Rehabilitation Units. There is joint accountability of this role to support the Quality Program including work for the Vascular Access program across Hamilton Health Sciences.

Position Summary

This position reports directly to the Director of Complex Care and Orthopaedics, as well as to the Clinical Manager of the Orthopaedic Clinics. The Program Secretary provides administrative and secretarial support to an assigned number of Clinical Managers and staff teams for the Orthopaedic and Vascular Access program as well as for the Musculoskeletal Central Intake and Assessment Centres (Regional Hub for the HNHB LHIN). The position requires development and maintenance of good working relationships with all members of the department and affiliated program personnel. The Program Secretary will be responsible for organizing schedules of Clinical Managers, files, reviewing budgets, running statistical reports and checking for accuracy as well as problem solving when issues arise. The Program Secretary also supports human resources functions including reviewing scheduling needs and re-assigning staff to accommodate demands.

Schedule Work Hours

Monday - Friday, days


1. Graduate of Business Administration Program
2. Minimum 2 years current and/or related experience
3. Experience with invoice management
4. Medical Terminology
5. Demonstrated ability to appreciate confidentiality required for this position
6. Excellent computer skills in a variety of applications including Windows, MS Word, MS PowerPoint, MS Excel, myHR, WTK/Kronos, Budget Tool
7. Knowledge and experience with human resources processes related to new hires and staff transfers
8. Knowledge and understanding of the collective agreements such as CUPE/ONA
9. Proficient keyboarding skills (60wpm)
10. Demonstrated excellence in effective communication (written and verbal), interpersonal and problem-solving skills
11. Excellent transcription and minute-taking abilities
12. Ability to work on own demonstrating initiative, organization and establishment of priorities
13. Demonstrated ability to meet project and task deadlines
14. Demonstrated ability to develop systems that create efficient work flow
15. Ability to work effectively and collaboratively with various hospital department and regional stakeholders
16. Demonstrated ability to work effectively in a team environment


Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact HR Services at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment

Proficiency in both Official Languages, French and English, is considered an asset

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement
Article 10.7 (d), ONA Collective Agreement
Article 13.01 (b) (ii), OPSEU 273 Collective Agreement
Article 14.04, OPSEU 209 Collective Agreement
Article 2.07 and Article 13, PIPSC RT Collective Agreement