Executive Assistant - Managing Director (4+ years Senior EA Experience)

CWD ("Create What's Different") - Niagara Falls, ON (30+ days ago)

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CWD is a place for people that love to learn and grow. Our culture is challenging and collaborative. We give a deep sense of purpose to create amazing solutions that are truly different and empower our customers. Our goal is always to build strong, diverse teams of innovative people and give them the tools to succeed.

Join us and do more than you ever thought possible and learn from some of the best minds in the industry.

If you’re ready for opportunity, introduce yourself.

Title: Executive Assistant – Managing Director

Location: Niagara Falls

CWD is currently looking for an Executive Assistant - Managing Director to join our fast paced and dynamic team. You love organization, planning and keeping track of a busy schedule. You can perform administrative tasks with ease, but you really love the challenge of the completely unexpected. You are structured, but not too rigid and can be flexible without hand holding.

As a full-time member of the team you will enjoy perks such as a great work-life balance, competitive health benefits, enhanced professional development subsidies, exciting company events, working within a goal driven, charismatic team and career growth opportunities.

Key Result Areas:

Administration (20%)

  • Perform general administration duties; filing, photocopying, faxing, preparing documents, and data entry
  • Conduct online research and prepare reports to aid with decision making
  • Assist other departments with day to day projects and tasks as needed
  • Complete personal tasks as required for Managing Director

Project Coordination (40%)

  • Plan, organize, and coordinate projects and special events
  • Assisting in the preparation and idea generation for projects
  • Oversee entire projects from start to finish and ensure the end result is in line with the needs of the business and key stakeholders
  • Maintain a realistic schedule of these projects and ensure status updates are communicated to stakeholders regularly
  • Review incoming projects and task and delegate them to the appropriate team member to complete
  • Conduct background checks on new vendors
  • Negotiate with vendors on price, terms and conditions

Communication (30%)

  • Oversee travel arrangements including arranging flights, hotels, cars, etc. in addition to preparing itineraries, trip files, directions, and supplies
  • Create and maintain communication between vendors

Other (10%)

  • Effectively completing other duties as assigned

The successful candidate requires:

Education and Experience

  • College diploma or University degree in Business/ Office Administration or a related field
  • 3-5 years of experience providing support to senior leaders
  • Previous experience with business development and project coordination
  • Previous experience managing vendor relationships
  • Outstanding interpersonal, written, and verbal skills
  • Ability to perform administrative and clerical duties with typing speed of 45 – 70 WPM with a high level of accuracy
  • Advanced skills with Microsoft Office (Word, Excel, PowerPoint) and the Internet
  • Ability to handle sensitive information and maintain confidentiality
  • Strong attention to detail, ability to multitask and excellent organizational skills
  • Professional, flexible and a team player who takes ownership over their work
  • Strives for maximum efficiency

If the above interests you, then apply to join a fast paced, creative, and energetic team!

Candidates who reside within a 45-minute commute of our office will be given preference.

About Us

We exist to empower people. To do that, we create innovative consumer electronics that are smart, simple and stylish. From baby safety devices to home theatre systems we push our selves to deliver ground-breaking products that improve lives. Our success is measured in customer satisfaction above profits and because of that we have been in business for almost 60 years and our creations can be found in most major retailers. Together in teams, as a company, as a community, we are committed to Creating What’s Different.

CWD is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environment. We will accommodate the needs of the applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Department to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation measures will be addressed confidentially.

Job Type: Full-time