Proposal Specialist

Gowling WLG - Ottawa, ON (30+ days ago)

Apply Now


At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.


Reporting to the Proposal Manager, the Proposal Specialist will work within a shared services team environment developing and preparing proposals in response to formal Requests for Proposals (RFPs) and informal requests for credentials documents in alignment with the Firm’s business strategies and revenue growth goals. The successful candidate is an excellent communicator with very strong attention to detail and a proven ability to prioritize and work within tight deadlines. This position could be based out of any of our Canadian Offices.


Conduct a thorough review and analysis of incoming request for proposals to understand the business requirements and strategically plan how to execute the creation of the response, working closely with the Business Development and Pricing Teams to provide lawyers with strategic guidance highlighting what sets Gowling WLG apart, leveraging our strengths to meet the needs of the client, and developing key win themes;
Respond to deadline driven RFPs across many services and jurisdictions, often acting as a team liaison and project manager of the entire proposal development process, including international bid requests and multi-party opportunities;
Develop proposals into a cohesive document or online response, ensuring that the proposal incorporates convincing content, is in alignment with firm brand standards and is in compliance with all requirements of the RFP or client request;
Lead all proposal production activities, including any printing, distribution and physical delivery of the document, or online submissions;
Continually update the proposal content database with completed responses to improve access to a data bank of content, improving the efficiency and the performance of subsequent requests for proposal and credentials responses;
Collaborate with the representative work team members to preserve any relevant work examples collected during the proposal development process;
Continually seek to develop improved proposal writing processes and ensure quality control of final submissions;
Act as a “subject matter expert” for Gowling WLG’s proposal processes and tools and provide formal and ad-hoc assistance to internal clients requesting proposal and pitch support and materials;
Participate in research initiatives related to proposals;
Maintain flexibility in managing and prioritizing workload to ensure responses can be addressed with short notice and outside of standard business hours as required;
Other duties as required that contribute to the firm, its clients and our team.


A post secondary education with a focus on Business, Communications, Project Management, or equivalent combination of education and relevant experience;
A minimum of 5 years experience in a similar role with a preference for experience in a legal or professional services environment;
Ability to thrive in a role that requires efficiency and focus, excellent decision making and conceptual skills, attention to communication detail as well as applying broader strategic perspectives;
Proven success in a global virtual work environment demanding strong interpersonal and organizational abilities with excellent leadership skills;
Ability to communicate effectively with other Firm members, with the aptitude to be highly responsive to internal clients’ needs in a professional and service-driven manner;
Capacity to work independently, as well as within a team environment;
Strong verbal and written communication skills combined with attention to detail;
Natural problem-solving and critical thinking skills;
Demonstrated strong ability to build relationships with stakeholders;
Ability to excel in a deadline-driven environment and the flexibility to work outside of regular business hours on short notice as needed in order to meet deadlines;
Strong working knowledge of Microsoft Office and database platforms.

Gowling WLG is proud to offer equal employment opportunities.

If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.