Accounting Administrator

Copacabana Brazilian Steakhouse - Head Office - Niagara Falls, ON (30 days ago)

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Reports To
Chief Financial Officer (CFO)

The Accounting Administrator is responsible for assisting the CFO in conducting all elements of
A/P, and backs up both the Payroll Position and Bookkeeper in any absences, if needed.

Core Competencies

  • Accountability
  • Analytical Thinking
  • Problem Solving

Job Duties

  • Maintain books of account (including but not limited to preparing cheques, posting

purchase orders (when required), coding, matching invoices with PO’s, bills of lading,
packing slips, quotes and posting invoices, verifying supplier statements, preparing
deposits, journal entries, reconciliations, petty cash)

  • Issues cheques / payment of invoices / on-line payments / payments of operations credit


  • Assist in maintenance of positive relations with all vendors.
  • Completes credit applications
  • Ensures A/P subledger matches A/P GL accounts, and monitors Aged A/P reports to

confirm vendors paid on time within A/P aging guidelines.

  • Provides regular expense estimates, by vendor, to the bookkeeper for cash forecasting
  • Liaise with staff and support them as required
  • Maintain year-end working papers and spreadsheets, and assist with preparation for any

audits or independent reviews in support of the Accounting Department

  • Maintain an accurate and complete trail of supporting documentation for all financial and

bookkeeping activities

  • Maintain up-to-date, complete and systematic filing system to support bookkeeping and

financial records

  • Furnish external reports as necessary.
  • Provide backup coverage for all payroll functions, including but not limited to maintenance

of personnel records, new employee entry, employee master file maintenance, verification
of pay rates, verification of hours worked, preparation of pay cheques, conduct review of
pay cheques for reasonableness, match pay cheques issued to original time input to verify
only working employees are paid, source deduction remittance of payments before the 10th
.& 25th of every month, issuance of ROE’s, submission of biweekly Direct labour hour
budgets, by category for control of labor spending in restaurants, fill out StatsCan labour
reports as requested, Keep track of temporary foreign worker work visa expiration and alert
worker to renew well in advance, maintain up-to-date, complete and systematic filing

  • Provide backup coverage to Bookkeeper Position during vacation or other absences

including reconciliation & posting of daily restaurant cash receipts journals, bank
reconciliations, cash management, accounting for capital projects, monthly HST filings,
monthly corporation tax installment payments, special reports on request, appraise
operating results in terms of profitability, performance against budget, and other matters
bearing on the fiscal soundness and operating effectiveness of the organization, budget
preparation, monthly P & L statements, analysis of variances, year end working papers and
documents for Accountant firm, Maintain computer backup (copy virus checked and stored
off-site), provide technical support (including software updates, trouble-shooting and backups)


  • Minimum Bachelor's degree in business, finance, accounting or related field or a College

Accounting Diploma required.

  • 5+ years of experience in accounting, accounts payable, payroll
  • Experience in accounting an asset
  • Excellent computer skills
  • Excellent communication skills both verbal and written
  • General understanding of computerized accounting systems
  • Excellent working knowledge of MS Word, Quick-books and Excel
  • Accuracy and attention to detail while working under tight deadlines
  • Assertive, comfortable communicating with various types of individuals
  • Good interpersonal and customer service skills
  • Good team player
  • Able to build and maintain lasting relationships with corporate departments and key

business partners

  • Effective communication skills with individuals at all levels of the organization
  • Ability to follow through and complete overlapping projects
  • Good organizational, time management and prioritizing skills
  • Strong problem identification and problem resolution skills
  • High level of critical and logical thinking, analysis, and/or reasoning to identify underlying

principles, reasons, or facts

  • Ability to interpret and implement company policies and procedures

Working Conditions

  • Minor travel to local banks may be required
  • Ability to attend and conduct presentations
  • Manual dexterity required to use desktop computer and peripherals
  • Lifting or moving up to 10lbs may be required
  • Hours Monday to Friday 9am to 5pm with overtime as required

General Conditions

  • 120 day probationary period
  • Competitive Salary and Health Benefits available
  • Successful candidate is advised that any job offer is conditional upon satisfactory

background checks including, but not limited to, bondability, confidential credit check, &
prior employment reference requests.

  • Successful candidate is advised that he/she will have to agree to signing an employment


Job Type: Full-time


  • Accounting: 5 years (Preferred)
  • QuickBooks: 2 years (Preferred)
  • MS Office Suite: 5 years (Preferred)


  • Bachelor's Degree (Preferred)