This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please indicate your internal status using the "Advertisement" drop down menu when applying.
This competition is a reposting. Previous applicants need not re-apply.
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits. Please click here for information on the Shared Services Work Stream Update.
Interested candidates should be advised that this position, as part of the Shared Services team, will be located at our Enterprise Square campus (10230 Jasper Avenue, Edmonton, AB) once the renovations are complete. In the interim, work will be conducted remotely, unless otherwise specified.
The vision for Shared Services is to build a close-knit community of smart, approachable people who collaborate, exchange knowledge and identify solutions. As a key member of this team, you can expect to feel empowered in the service you provide, as you grow your career with critical thinking, relationship building and ongoing learning opportunities.
Do you enjoy working in a collaborative environment, believe in service excellence and have a strong background in Human Resource processes? Then this opportunity, as a Pension & Benefits Advisor may be a great and natural fit for you.
The Pension & Benefit Advisor (P&B Advisor) reports directly to the Team Lead, Workforce Administration. The P&B Advisor is responsible for administering the University’s complex benefit and pension programs for staff and faculty. The P&B Advisor ensures that employee benefit, pension plans enrollments, changes, terminations are completed in a timely and accurate manner, and that employees are provided with advice, consultation and education about the benefit and pension offerings available to them and their families. The P & B Advisor is also responsible for administering the University ‘s defined benefit (PSPP, UAPP) and defined contribution (ASRP, EDCSRP) pension plans including enrollment, reporting and reconciliation of member contributions, salary and service in accordance with federal, provincial and plan regulations.
- Provides consultation, education and advice to employees on benefit program offerings, plan costs, election options and enrollment, change and termination processes and procedures, family eligibility, coordination, and other specialized benefit related questions
- Reviews and manages the daily event maintenance and open enrollment processes within Benefits Administration module including daily reports to ensure employees have made the right selection to enroll in initial benefits upon hire, rehire, promotion or transfer
- Enrolls employees in optional benefits (supplemental health, optional coverages, etc.) upon receipt of completed forms
- Meets with individual employees to process benefit changes related to significant life events affecting the employee such as retirement, and termination
- Works with the Leave Administrators to provide advice and assistance to employees when life events affect benefits such as maternity and parental leave, partial leave, illness leave, vacation leave, recurring term inactive period, long term disability, termination, layoff, reduced duties leading to retirement and retirement
- Prepares premium calculation costs for employees wishing to pre-pay benefits while on unpaid leave of absence
- Consults with 3rd party benefit providers and employees to resolve and clarify issues regarding coverage and claims
- Administers and maintains annual benefit programs such as academic child care, student declarations, health spending account and personal spending account allocations
- Works with the Leave Administrators to review and process claims for TEEF and TABS (Trust holder benefits stabilization funds) and processes transfer of funds from central account to researcher as required
- Works with HR Business Analysts to define business and reporting requirements, setup and maintain benefit and pension plans and design PeopleSoft HCM processes and system functionality
- Manages member termination & retirements in 3rd party pension enrollment systems (Ben Plus/EOS) for UAPP (Universities Academic Pension Plan) and PSPP (Public Service Pension Plan)
- Reviews and validates the semi-monthly and monthly pension batch load processes and reconciles contributions, salary and service in a timely manner as well as calculating pension contributions related to retroactive pay adjustments
- Supports Pension Analyst to validate and submit accurate year-end pension reports to the pension plan administrators in accordance with plan deadlines
- Reviews benefit rate and program table changes and perform testing to ensure rate changes and setup meets expected business requirements
- Completion of a post-secondary certificate, diploma, or degree required
- Human Resources Management certificate, Certified Employee Benefits Specialist (CEBS), Pension Plan Administrator (PPAC), or equivalent designation(s) and experience are desirable
- Two to four years’ experience working with benefit and pension plans in a large, unionized employer is desirable
- Experience with UAPP, PSPP, LAPP or other defined contribution pension plans is required
- Experience with PeopleSoft HCM (Base Benefits, Benefit Administration, Payroll for North America, PS Query) is an asset
- Demonstrated analytical and problem-solving ability supplemented with strong attention to detail
- Excellent communication and highly refined people skills with a proven ability to work with sensitive and confidential materials
- Exceptional organizational skills and time management skills, with the proven ability to multi-task and prioritize workload
- Excellent initiative and ability to work independently or as a team player
- Excellent verbal and written communication skills
COVID-19 Vaccination: Proof of full vaccination against COVID-19 in compliance with the University’s COVID-19 Vaccination Directive. Fully Vaccinated means a status an individual achieves 14 days after having received the recommended number of doses of a COVID-19 vaccine approved by Health Canada or the World Health Organization, and requires the individual to maintain the recommended number and type of vaccine doses as updated and required by Health Canada thereafter