Finance & Administrative Assistant

Canadian Lutheran World Relief - Winnipeg, MB (27 days ago)

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FINANCE AND ADMINISTRATIVE ASSISTANT - JOB POSTING

Job Title: Finance and Administrative Assistant

FTE: Full-Time (35 hours/week)

Class Type: Permanent

Location: Winnipeg

Reports to: Finance & Operations Manager

Department: Operations

Closing Date: November 24, 2019

Join a team that works towards creating a world where people live in justice, peace, and dignity. Canadian Lutheran World Relief (CLWR) is a charitable not-for-profit organization that challenges the causes and responds to the consequences of human suffering and poverty.

CLWR supports hiring practices and a staff composition that benefits from a diverse staff team, where “diverse” means (but is not limited to) differences in ethnicity, gender, sexual orientation, physical abilities, religious beliefs, and/or political beliefs. Working for CLWR will provide you with a competitive salary, a supportive work environment, and excellent learning opportunities.

It is expected that all employees are in agreement with CLWR’s Mission Statement, Code of Conduct, and can work with its mandate within a faith-based environment. CLWR follows strict PSEA polices with a zero tolerance for any kind of exploitation and abuse.

JOB SUMMARY

This entry level position provides the first point of contact for many people to Canadian Lutheran World Relief (CLWR) and is key to providing donors, colleagues, and constituents with a professional, service-oriented experience in their engagement with the agency.

Reporting to the Finance & Operations Manager, and under the direction of the HR Specialist for administrative duties, the Finance and Administrative Assistant performs a wide variety of administrative support and donor database services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the Finance, Operations, and administration of the office. This role will often be the first contact for receiving correspondence (phone and mail) of the organization and will be responsible for referring all relevant information and contacts to the appropriate individuals and departments. This will require a comprehensive knowledge of all programs and organizational activities, in order to respond to inquiries from donors, colleagues, and constituents.

In addition, the Finance and Administration Assistant will be responsible for taking over-the-phone donations, processing payments, providing receipts, and performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes filing, maintaining and updating financial spreadsheets and performing other administrative duties of the Operations Department.

Core Competencies required for this role: attention to detail, accountability, communication, decision making, planning and organizing, quality orientation, planning & organizing, problem-solving, self-motivation, teamwork, relationship building, pivoting, and multitasking.

EDUCATION, EXPERIENCE AND SKILL REQUIREMENTS

Minimum knowledge (formal education/general knowledge) required to perform the job competently:

  • Business Administration, Bookkeeping Diploma required, or proven combined experience
  • Bookkeeping or financial training

Minimum experience required to perform the job at a competent level:

  • 1-2 years of experience working in an office administrative role
  • Ability to demonstrate basic accounting experience
  • Experience in a non-profit, charity or church setting as asset
  • Experience performing reception duties using a multi-line switchboard
  • Experience performing a wide range of administrative support in an office environment

Technical skills required to perform the job at a competent level:

  • Demonstrated proficiency in MS Office computer skills (including word processing, excel, data entry, and donor software with a high level of accuracy and efficiency)
  • Proven organizational and administrative skills
  • Strong spoken and written English language skills
  • Demonstrated ability to deal with interruptions and meet tight deadlines
  • Ability to prioritize and work with minimal supervision
  • Quick to take initiative and make appropriate decisions
  • Friendly and courteous, customer-service orientation
  • Proven ability to maintain data confidentiality
  • Able to prioritize, coordinate and manage multiple agencies
  • Excellent attention to details

Working Conditions:

  • Ability to work occasional evenings or weekends as required by special events/circumstances
  • Manual dexterity required to use desktop or laptop computer
  • Sitting for long periods of time

Qualified applicants should email a cover letter outlining how you meet the above criteria, your resume, and salary expectations. Closing date is November 24, 2019. Please quote ‘FAA Position’ in your subject line. Visit our website for more information on how to apply.

https://www.clwr.org/get-involved/work-with-us

Job Type: Full-time

Experience:

  • Bookkeeping: 1 year (Preferred)
  • Accounts Payable: 1 year (Preferred)
  • administrative assistant: 1 year (Preferred)

Education:

  • AEC / DEP or Skilled Trade Certificate (Preferred)

Location:

  • Winnipeg, MB (Required)

Language:

  • English (Required)

Administrative Duties:

  • Stocking supplies
  • Sorting and sending mail
  • Answering and routing phone calls
  • Greeting visitors