Human Resources Assistant

US Embassy and Consulates in Canada - Toronto, ON (30+ days ago)

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Hiring Path:
  • Open to the public
Who May Apply/Clarification From the Agency:
For USEFMs: LE-8 is equivalent to FP-6. Actual LE/FP salary determined by Washington D.C.

All Interested Applicants / All Sources

Security Clearance Required:
Public Trust - Background Investigation
Appointment Type

Appointment Type Details:
Indefinite subject to successful completion of probationary period

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

The work schedule for this position is: Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (Three weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

Relocation Expenses Reimbursed:


Basic function of the position: Under the supervision of Management Officer performs all personnel work to administer the American and Locally Employed Staff Human Resources Program at post. Also, the position is responsible for managing Foreign Student Intern Program in Toronto. Serves as back-up Class B Cashier at post.

Qualifications and Evaluations

EXPERIENCE: Minimum of three years of progressively responsible experience in human resources management is required. At least two years of experience with a Department of State is required.

JOB KNOWLEDGE: Excellent knowledge of US Government Recruitment Policy, EFM Employment Handbook, US Government Foreign Affairs Manual, Personal Service Agreement (PSA) guidelines, T&A guidelines and other related United States Government (USG) policies and procedures is required. Good working knowledge of Canadian HR practices and policies is required. Excellent knowledge of computer software programs are required. Excellent knowledge of Cashiering guidelines and regulations is required.

Education Requirements:
At least two years of full-time post-secondary study (or the equivalent hours spread across a part-time study period) at college or university is required.

LANGUAGE: Fluent speaking, reading, and writing in English.

SKILLS AND ABILITIES: Incumbent must have excellent oral and written communication skills. Must be able to communicate effectively with all levels of clientele. Must have good interpersonal, organizational and liaison skills. Must be able to handle issues with tact and sensitivity. Must have ability to proofread work to detect errors. Data entry skills are required. Application screening skills are required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

AEFM / USEFM who is a preference-eligible U.S. Veteran*


FS on LWOP and CS with reemployment rights **

  • IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

How to Apply

How to Apply:
All candidates must be able to obtain and hold a public trust clearance.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

Copy of Orders/Assignment Notification (or equivalent)

Residency and/or Work Permit

Passport copy

Proof of at least two years of full-time post-secondary study (or the equivalent hours spread across a part-time study period) at college or university

College or university transcripts

Hiring Manager requests copy of CV/Résumé - Please upload to document section as "other document"

DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

SF-50 (if applicable)

Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Canada.