Parks Canada - Ontario Waterways Unit – Trent-Severn Waterway
Peterborough (Ontario)
CR-04 - Acting, Assignment, Deployment, Indeterminate, Secondment, Specified period
$50,980 to $55,027 (salary under review)
For further information on the organization, please visit Parks Canada
Learn more about Parks Canada's Historic Canals and Waterways
Experience Canada by joining the Parks Canada Agency! Parks Canada Web site
Closing date: 28 March 2023 - 23:59, Pacific Time
Who can apply: All individuals who have legal status to work in Canada. Please indicate in your application the reason for which you are entitled to work in Canada: Canadian citizenship, permanent resident status or work permit.
Apply online
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
Assessment accommodation
We will only accept on-line applications received via the jobs.gc.ca site.
All job applications must therefore be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on-line.
- Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
- Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
- Applicants can verify the status of their applications, at any time.
- Applicants can be notified electronically of tests or interviews and results.
- For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.
To submit an application on-line, please select the button "Apply Online" below.
Persons who are unable to apply on-line must contact the person listed below prior to the closing date.
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
STREAM 1: Finance Administrative Assistant
This person will provide financial and administrative support including but not limited to:
- Providing financial services including processing accounts payable and receivable transactions in SAP;
- Financial reporting including budget entry and ad hoc reporting;
- Providing procurement services including inventory, procurement and contract entry in SAP;
- Providing information management services including mail and records management.
STREAM 2: Asset Management Administrative Assistant
This person will provide a wide range of financial and administrative support including but not limited to:
General:
- Organizing and providing transactional support in areas such as procurement, material management, records/information management, human resources, information technology, maintain accounts (e.g. utilities, fuel, travel); apply established administrative methods and procedures;
- Providing financial support services, including tracking expenditures;
- Providing information on variances/commitments; accounts receivable services; verify and code financial transactions; and input financial data (e.g. invoices into SAP);
- Coordinating travel, meeting and conference arrangements; composing correspondence; and preparing, editing and/or formatting documentation such as correspondence, meeting minutes, reports, spreadsheets, presentations, charts, tables, invoices, tenders, and contracts;
- Maintaining and modifying manual and automated databases and information management systems including confidential records;
Maximo:
- Maintaining the Parks Canada Asset Management (Maximo) database. Which has all of the information on our built assets to have accurate, consistent and current information;
- Entering projects, work orders and the preventative maintenance program into the system;
- Completing asset documentation through site visits and photorecording.
Parks Canada is a federal government agency responsible for the protection and presentation of Canada's outstanding natural and cultural resources through a system of national parks, marine conservation areas and national historic sites in all regions of Canada.
Ontario's historic canals are defining features of Canada, governed by Parks Canada who protects and presents these special places to all who visit them.
As a part of Parks Canada, the Ontario Waterways Unit is responsible for both the Rideau Canal and Trent-Severn Waterway National Historic Sites.
The Trent-Severn Waterway is a National Historic Site, 386 km in length, which links Lake Ontario at Trenton with Lake Huron at Port Severn on Georgian Bay and attracts about 1.4 million visitors each year offering heritage tourism and recreation.
This process will be used to staff two different types of positions:
STREAM 1: Finance Administrative Assistant
STREAM 2: Asset Management Administrative Assistant
This process may be used to create a list of qualified candidates to staff similar positions with various tenures and security levels throughout the Ontario Waterways Unit.
Clearly identify in your application the position(s) or stream(s) for which you are applying.
Positions to be filled: Number to be determined
Your résumé.
A covering letter "Applicants must clearly demonstrate in their cover letter how they meet the Education and Experience criteria listed in the Statement of Qualifications (see below). Applicants must list both of these factors in their cover letter, and then write one or two paragraphs for each demonstrating how they meet these factors by providing concrete examples. Please note that it is not sufficient to only state that these factors are met or to provide a listing of current or past responsibilities. Resumes will be used as a secondary source to validate the experience described in the cover letter. Failure to clearly demonstrate in your cover letter how you meet the Education and Experience factors found on the Statement of Qualifications (see below), may result in the rejection of your application. Normally, applicants will not be solicited for incomplete or possible missing information."
Contact information for 3 references.
EDUCATION (ALL STREAMS):
- Successful completion of a secondary school education or an acceptable combination of education, training and experience.
NOTE: Candidates must be prepared to present a certified copy of their proof of education as part of the assessmentprocess.
Degree equivalency
EXPERIENCE (ALL STREAMS):
- Experience providing administrative services;
- Experience managing the flow of information and documentation;
- Experience in the use of Microsoft Office Suite, including Excel and Word
- Experience working in finance/administration (accounts payable/receivables, purchasing and information management)
EDUCATION - ASSET (ALL STREAMS):
- Successful completion of post-secondary training in a finance or administrative related field (Accounting, Bookkeeping, Business Administration, Commerce, Human Resources etc.).
NOTE: Candidates must be prepared to present a certified copy of their proof of education as part of the assessment process.
Degree equivalency
EXPERIENCE - ASSET:
ALL STREAMS:
- Recent and relevant experience* in Financial Management tools such as SAP
- Experience as an Administrative Assistant or Finance role within the Government of Canada;
Candidates must meet all essential experience in order to be appointed to the position. Asset experience may be a deciding factor in choosing the person to be appointed. It is your responsibility to illustrate how you meet each qualification.
- “Recent and relevant” means that functions were accomplishedwithin the last five years and that a major portion of theapplicant's responsibilities was directly related to the elementsrequired therefore not being occasional or ad hoc.
STREAM 2 - Asset Management Administrative Assistant:
- Recent and relevant* experience in the Maximo asset management program.
English essential
Information on language requirements
KNOWLEDGE (ALL STREAMS):
- Knowledge of general office administration practices and procedures.
STREAM 1 - Finance Administrative Assistant:
- Knowledge of Finance and Administrative practices(including accounts payable, accounts receivable, purchasing and information management).
ABILITIES (ALL STREAMS):
- Ability to organize and prioritize tasks, maintain schedules and meet deadlines;
- Ability to collate, analyze, verify, and summarize information;
- Ability to prepare reports using Excel and Word;
- Ability to interpret directive and guidelines relative to information management.
STREAM 1 - Finance Administrative Assistant:
- Ability to interpret directives and guidelines relative to finance.
STREAM 2 - Asset Management Administrative Assistant:
- Ability to interpret directives and guidelines relative to asset management.
PERSONAL SUITABILITY (ALL STREAMS):
- Makes Things Happen;
- Thoroughness;
- Exercises sound judgment;
- Communicates Effectively.
KNOWLEDGE - ASSET:
STREAM 2 - Asset Management Administrative Assistant:
- Knowledge of asset management activities.
ORGANIZATIONAL NEEDS:
Parks Canada is committed to having a workforce which is skilled and diversified and representative of the population we serve. In support of our strategy to achieve employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following employment Equity groups: Aboriginal peoples, women, visible minorities and persons with disabilities. We encourage you to indicate if you belong to one of the designated groups when you apply.
Reliability Status security clearance
CONDITIONS OF EMPLOYMENT:
- Possession of a valid Ontario Class “G” or "G2" driver's license, or a provincial/territorial equivalent.
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.
Information on employment equity
Parks Canada is committed to the principles of diversity and employment equity under the Employment Equity Act, and strives to ensure that our workforce reflects the diverse nature of Canadian society. We encourage women, Indigenous peoples, persons with disabilities and members of a visible minority group to self-identify in their application.
Candidates must meet all the essential qualifications to be appointed to a position.
Please note that your overall conduct and communications, including email correspondence throughout the entire process may be used in the assessment of qualifications.
Please note that achieving the pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a score that is higher than the pass mark on any of the evaluations used throughout the selection process. A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.
Management may choose to invoke an additional qualification at any point of the process.
You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.
Please submit your completed application, including all of the above-mentioned documentation. Failure to do so may result in your application being rejected.
Tips for applicants:
- Please provide complete and thorough details of your education and experience.
- Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each Experience element, as applications will be screened only on the information provided.
- Failure to provide sufficient information may result in your application being screened out of the competition.
For tips to navigate the application process step by step, refer to thefollowing site https://www.youtube.com/watch?v=0GW7P3g9hhI.
The Parks Canada Agency is established as a separate employer in the Federal Public Service under the Financial Administration Act. Persons appointed to the Agency continue to be part of the Public Service. The Parks Canada Agency operates under its own human resources framework outside of the Public Service Employment Act and in line with values of fairness, competence and respect, and its operating principles.
In accordance with paragraph 8(2)(a) of the Privacy Act, information or material, whether provided directly by the candidate or otherwise obtained by the selection board, used during the selection process forthe purpose of assessing a candidate may be used as part of the selection review and recourse processes. Such relevant information maybe provided to third parties, such as other candidates or their representatives, who have a legitimate reason to be aware of that information.
Persons who are in receipt of a Canadian Government Public Service pension and are considering this employment opportunity with the Parks Canada Agency, should contact the PWGSC Public Service Pension Centre (1-800-561-7930) in order to determine the impact of an appointment on their pension benefit entitlements.
Persons are entitled to participate in the appointment process in the official language of their choice.
Travel cost for individuals who are not Federal Public Servants will not be covered.
We thank all those who apply. Only those selected for further consideration will be contacted.
