Administrative Assistant

Nestlé - Montréal, QC (30+ days ago)

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OPPORTUNITY : Administrative Assistant


‘’ Passionate People, great careers’’

Joining Nespresso means embarking on a unique adventure within a growing, innovative company. At Nespresso, you will learn about our passion for perfection and for the exceptional, and about our values, which are guided by this same passion: Nespresso excellence.

Support a variety of administrative activities specific to working area. Exercise initiative and judgement in handling routine and confidential materials / enquiries.
Record team lists/spreadsheets/absences/key information centralized with unit planning.
Manage projects and contribute to committee and team work. Follow up actions delegated by LM to the team
Monthly highlights – collect and assemble Monthly Highlights from all departments
Prepare PO for direct reports, follow-up budget with budget owners, accruals process.
Prepare and follow up of expenses reports. Be point of contact for expenses guidelines questions for all Nespresso

Information Treatment
Screen all phone calls and e-mails and handle where possible. Redirect messages to appropriate person(s) and coordinate flow of information both internally and externally.
Maintain Outlook and particularly the Calendar (appointment schedules). Responsible for managing and updating the relevant outlook distribution lists according to the team/LM needs.
Handle routine correspondence, short notes or other documents, using word processing, spreadsheets, database or presentation software based on short instructions. - ad hoc
Prepare and communicate meeting agendas. Attend key meetings to record minutes. Compose and distribute meeting notes.
Edit reports, reviews and presentations. Check content, correct spelling and grammar, ensure that Company format policies are followed (and recommend revisions where appropriate).
Responsible for gathering Company's guidelines and inform the team/manager(s) accordingly.
Ensure proper communication of key executive information within the Department and serve as the liaison with other department.

Events & Travel:
Organize logistic and set up of external or internal workshops / events / seminars such as Nespresso Acquisition meetings 2 per year)
Coordinate all administrative process in case of arrivals/departures of a team member, including being the 1st contact for all orientation needs. Coordinate with the Line Manager the induction program, also for F&C Managers in Markets
Organize travel arrangements and logistics (Airplane, hotel, car, visa) in line with Nestlé Policy and coordinate with markets when appropriate in case of visits (watch cost aspect).

Upload, produce and maintain the Intranet pages and team rooms of the department (site master).
Learn to operate new office technologies, as they are developped and implemented and provide assistance upon request. Provide short training on the new tool to the department. Superuser

More than 7 years’ experience in a similar role.
Ability to work in a multinational & complex environment
Advanced level in French/English.
Very good knowledge of MS Office applications
Flexible, open-minded and positive attitude
Tact and diplomacy skills

Salary and competitive benefits
Challenging and dynamic Framework
Work environment favoring the development of competencies
Joining the Nespresso team is joining a high performance culture where you can progress in your career!

Our story began 30 years ago with a simple but revolutionary idea- to create the perfect cup of coffee. Nestle Nespresso has become an international reference for the highest quality coffee and an iconic symbol of refined elegance.

We are now in more than 60 countries and our team has grown well beyond 10500 employees. Nespresso Canada continues to drive momentum and innovation in our market segment, and in North America, we are just getting started.

Nespresso Canada a division of Nestle SA Suisse, the world's largest food company.

Nespresso is an equal opportunity employer committed to diversity and inclusion. If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Nespresso will work with you in an effort to ensure that you are able to fully participate in the process.

Please note that only those candidates selected will be invited for an interview.

Visit to learn more about us.
Primary Location
: Canada-Québec-Montréal
: Administrative/Clerical
: Full-time
Job Posting
: May 23, 2019, 8:22:12 PM