Legal Administrative Assistant - Insurance Defence

Gowling WLG - Ottawa, ON (30+ days ago)

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At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.


Working within our Advocacy group with a focus on Insurance Defence, the successful candidate will perform full legal administrative work of a responsible and confidential nature for one or more professionals.


  • Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action as appropriate.
  • Working proactively in the day-to-day support of the professional's practice.
  • Engaging in the management of the professional’s practice.
  • Using initiative and good judgment to relieve the professional of administrative detail.
  • Managing the professional’s calendar, including travel arrangements.
  • Preparing and organizing meeting and briefing materials for the professional.
  • Supporting the practice group in monitoring billing matters and undertaking administrative tasks.
  • Acting as liaison with colleagues, clients, courts, tribunals and external parties at all levels.
  • Accurately preparing legal documents and correspondence.
  • Transcribing and typing legal documents and correspondence.

  • Administrative assistant or legal administrative assistant diploma, or equivalent demonstrated expertise.
  • Strong organizational skills and initiative.
  • Capacity to work independently, as well as in a team environment.
  • Strong written, oral and verbal communication skills.
  • Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
  • Ability to multi task within a fast paced environment.
  • Knowledge of Microsoft Office Suite.
  • Strong keyboard and dicta-typing skills are required.
Gowling WLG is proud to offer equal employment opportunities.

If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.