Administrative Assistant

SanMar Canada - Vancouver, BC (30+ days ago)

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Reporting directly to the Vendor Relations Team Lead, the role of the Administrative Assistant is to ensure that the Company’s overall sales support objectives are being met. The Administrative Assistantis responsible for completing reports and compiling time-sensitive information. Working closely with the Vendor Relations Team, the Administrative Assistantis able to multitask effectively and possesses a high degree of confidentiality. They will also act as key liaisons for all building maintenance projects, planning and resolutions.

The hours required for this role are Monday – Friday, 8:30 AM – 5:00 PM.

Required Qualifications & Experience

  • Experience in sales, marketing or a combination of experience and education an asset
  • Experience in the apparel industry preferred
  • Exceptional computer skills in Microsoft Office, particularly Excel
  • Basic knowledge of Adobe Creative Suite – Photoshop and InDesign an asset
  • Demonstrated skills in facilitation, organization and multitasking
  • Effective time management & communication skills
  • Ability to pay attention to detail and maintain high level of accuracy
  • Ability to work well under pressure to meet tight deadlines
  • Exceptional critical thinking skills

Primary Accountabilities

  • Complete monthly territory sales reports for the outside sales team, including determining specific departmental goals
  • Monthly summary report for top accounts in pie chart format
  • Complete monthly freight analysis and provide accurate data for yearly contracts
  • Maintain and update quarterly tradeshow calendar
  • Coordinate registration and required materials for tradeshows
  • Coordinate tradeshow information with the Marketing department to ensure timely promotion
  • Maintain rosters from vendors, compare with internal system to maintain an accurate list of open or closed vendors
  • Source and coordinate all facilities contractors, technicians and tradespeople
  • Manage association updates on all SanMar Canada products
  • Assist with customer special requests on pricing/database format
  • Design internal product flyers and presentations for sales meetings as needed
  • Other duties as required by management

Projects & Continuing Responsibilities

  • Complete analysis for all special contests/promos with top accounts
  • Complete brand and/or style reports as needed
  • Previous background in building maintenance, sourcing, negotiating/quoting contracts and administrative work an asset

Working Relationships

  • Work closely with outside sales department on reports and analysis
  • Work closely with VP of Sales and Operations and building maintenance staff on tasks and resolutions

Job Types: Full-time, Permanent


  • Building Maintenance: 1 year (Preferred)
  • Adobe Photoshop: 1 year (Preferred)
  • Microsoft Excel: 1 year (Required)
  • Administration: 1 year (Preferred)


  • Vancouver, BC (Preferred)


  • BC Drivers License (Preferred)