Legal Administrative Assistant

Niche Recruitment - Montréal, QC (30+ days ago)

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Company Overview:
Well established boutique law firm dealing with cross border high net worth clients requiring tax and estate planning, real estate and other cross border issues. Experience with PC Law, French speaking and working in a Law Firm or for a Notary are required for the role.

Please submit an English resume

Position Overview:
Supporting 2 Lawyers and 2 Partners in a busy practice.

Responsibilities:

  • Support 4 Lawyers on legal and administrative tasks;
  • Enter dockets, provide reports and prepare files and documents for client meetings;
  • Manage multiple deadlines and ensure timely follow-up to client inquiries;
  • Handle scheduling and keep lawyers organized;
  • Gather necessary client information and follow-up with clients to answer client inquiries;
  • Assist Firm professionals with legal research projects and drafting;
  • Produce pre-bill for review prior to file closing;
  • Ensure notarization of legal documents;
  • Prepare client documents for shipment;
  • Draft letters of engagement and letters of transmittal;
  • Enter billable and non-billable time in PC Law;
  • Manage minute book(s);
  • Compile and submit required monthly reports to the Chambre des Notaires;
  • Order files from offsite storage facility and retrieve electronic client documentation for client meetings;
  • Provide occasional reception relief;
  • Invoice and/or bank deposit preparation as required on an occasional basis.
  • Assisting Director of Operations with office oversight of supplies and facilities

Requirements:

  • 3+ years of legal admin assistant experience REQUIRED;
  • Bilingual written and verbal in English and French;
  • Proactive, high energy and flexible
  • Strong organizational, time management, communication and analytical skills;
  • Experience with PC Law REQUIRED;

Location: Near Dorchester Square

Job Types: Full-time, Permanent

Salary: $35,000.00 to $55,000.00 /year

Experience:

  • PC Law: 1 year (Preferred)
  • legal admin assistant supporting Lawyer/Notary: 3 years (Preferred)

Language:

  • English (Required)
  • French (Required)