Administrative Assistant

SNC-Lavalin - Ottawa, ON (30+ days ago)

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Designing for the future is about more than predicting what it looks like. It’s about having the know-how and the expertise to turn predictions into projects that deliver results and meet ever-changing needs. That’s what we do every day: for our clients, for their customers and for the sustainable future of our business and the world we operate in.

Here at SNC-Lavalin’s Ottawa office, we believe in developing our employees to their utmost potential. We promote teamwork and collaboration, which is why our culture speaks for itself; our people are motivated to give their best and have a sense of personal fulfillment. Each member of our team is integral in ensuring a positive work place backed by a company committed to the safety of its employees.

Our once small office has seen exponential and continuous growth since its opening in 2016, going from 3 to over 100 employees! To keep the positive trend going, we are seeking to add another superstar to our team…

The Infrastructure Engineering division is currently looking for an Administrative Assistant for its National Capital Region office. We are looking for innovative, forward-thinking people who enjoy challenge and actively seek to develop and improve our processes.

Responsibilities:
Process, control and administer documentation
Ensure document quality control in accordance with company procedures
Follow up and expedite priority items with relevant managers, engineers, consultants
Maintain up to date files, databases and filing system
Manage and update data sheets, as required
Prepare general correspondence (letters, memos, emails, meeting minutes) as required
Other office responsibilities as assigned or required such as reception coverage

Requirements:
Post-secondary education
Minimum of 8 years of relevant administrative experience
Experience with financial control and accounting system (e.g. Oracle) is an asset
Excellent communication skills (oral and written)
Proficiency with Microsoft Office
Proficiency with MS Project is an asset
Bilingual, English and French (oral and written) is an asset
Punctual, reliable, detail oriented, task oriented, and organized
Ability to multitask and to respond to various managers
Ability to prioritize and handle multiple tasks and adapt to shifting priorities

Additional Information

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about SNC-Lavalin’s accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.