Student Affairs is committed to creating a vibrant and engaging learning community to inspire and enrich the lives of our students in support of the University of Victoria’s vision “to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world”. The Student Affairs portfolio includes: Office of the Registrar, Athletics and Recreation, Campus Services, Student Services.
In working to achieve this vision, the Office of the Registrar (OREG) places students at the centre of operations and supports students to achieve their academic and life goals. Individual connections with OREG team members and services, as well as interactions with on-line services, contribute to students’ growth in knowledge, independence and confidence. Registrarial services strive to directly support students’ success in their university studies, campus life and subsequent life pursuits. The range of services provided by the units within the OREG appear at every point in the student life cycle, beginning with recruitment and admissions, all the way through to convocation. Members of the OREG team strive to be consistent in their interpretation, communication and application of regulations, policies and procedures while being both professional and respectful of the diversity and complexity of needs across the university campus. The OREG interacts with staff, students, faculty, university and external community members in order to assist in the delivery of core services that cross operational and departmental boundaries (e.g., registration, class and exam scheduling). It is important that students and our university colleagues are well-informed and well-supported by the OREG and the services offered.
The salary range for this position is:
Recruitment range: $59,180 - $66,608 starting salary determined by the PEA Collective Agreement.
Performance range: starting salary to max of $77,666 is available through annual performance increases.
Reporting to the Director of Graduate Admissions and Records and a part of a team of Officers within the Graduate Admissions and Records office (GARO), the Graduate Admissions and Records Officer is a primary contact with regards to international applicants to graduate studies accountable for providing excellent service and expertise.
The Graduate Admissions and Records Officer evaluates the academic qualifications of international applicants to determine if minimum eligibility requirements are met for admission to the Faculty of Graduate Studies (FGS). This position is responsible for a portfolio of programs within graduate studies and works with Graduate Admissions and Records Program Clerks and the Faculty of Graduate Studies to ensure consistency and integrity for applicants and our students. It is the role of the officer to liaise with other academic units as it pertains to their specific portfolio as well as handle a multiple of re-registration and routine maintenance of student records.
The Graduate Admissions and Records Officer is responsible for enforcement of Faculty of Graduate Studies academic regulations and attend curriculum meetings within departments to ensure the university calendar is clear and comprehensive. This position will review program clerk files in advance of convocation, advise, and respond to inquiries from students, faculty and staff regarding Faculty of Graduate Studies policies and procedures, admission processes, fee discrepancies, records and registration and perform other duties similar in scope and complexity.
This position will have formal supervisory responsibility for a specific team within Graduate Admission and Records. The Graduate Admissions and Records Office deals with a very high volume of applications and inquiries and a wide variety of student needs. Operational requirements include working evening or weekends in support of peak periods.
Completion of an undergraduate degree and at least two years of related experience. An equivalent combination of education, training and experience may be considered.
In addition, this position requires:
- Accuracy and attention to detail
- Superior communication skills to communicate specialized or sensitive information and assure effective communication of data between the Graduate Admissions and Records office and university campus academic units
- An open and collegial style, that works to continuously improve processes to the Graduate Admissions and Records office and it’s work within the Office of the Registrar and with the Faculty of Graduate Studies.
Preference will be given to:
- Knowledge, training and/or experience using Banner
- Experience working with university administrative matters at the graduate studies level.
UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.
Read our full equity statement here: www.uvic.ca/equitystatement.
Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact: firstname.lastname@example.org. Any personal information provided will be maintained in confidence.