Assistant to the Dean

Northern Alberta Institute of Technology - Edmonton, AB (30+ days ago)

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Detailed Job Description
Note: Open until suitable candidate found

One of Alberta’s Top Employers for an eighth consecutive year, NAIT offers a wealth of personal and family health and well-being benefits, training and development opportunities to support the professional growth of our staff, access to recreational and leisure facilities, a welcoming and inclusive environment unrivaled in engagement and dynamism, and co-workers who are collaborative, respectful and supportive.

The JR Shaw School of Business is looking for an energetic, positive, and detail-oriented individual to join the team supporting the Dean in a full-time permanent position. This position reports to the Dean and will primarily provide high level executive, administrative and analytical support to the Office of the Dean to achieve goals as outlined in NAIT’s strategic plan in alignment with NAIT’s Vision, Promises and Values. As a partner in supporting the School’s plans and strategies, the scope of your work includes proactively acting on assigned projects, coordinating events, researching and maintaining important external contacts for the Dean as well as coordinating the Dean’s schedules, travel and information flow to assure effective communications both within NAIT and externally.

In support of achieving our vision, your role is critical in ensuring that we are providing transparent, reliable leadership and communication, that we celebrate our efforts through a fun and social staff atmosphere and that we create an overwhelming sense of pride in our unique educational offerings. If you can picture yourself contributing to this exciting work, we want you on our team!

Manages external relation priorities; supports relationship management on behalf of and with the Dean; coordinates with Advancement on key contacts.
Interfaces with both internal and external stakeholders on a regular basis, often independently, to support School Administrative Leadership Team success.
Develops and briefs the Dean on events and meetings; coordinates and organizes the Dean’s commitments by ensuring his calendar is reviewed in advance and then proactively coordinates the development of information to meet the requirements of meetings; prepares agendas, itineraries, meeting notices and related materials using own judgment and initiative; ensures deadlines are met and agenda items brought forward.
Performs executive level administrative functions in support of the Dean; assures that all travel expenses are accurate and complete and submits for approval and reimbursement.
Develops key reports and communications on behalf of the Dean’s office; tracks, coordinates and develops key reports including Provost reports, Board of Governors’ report, external stakeholder reports, accreditation reports, etc.

In addition to traditional executive assistant competencies, KSAO’s key competencies critical to this role will include:

Anticipating and balancing the needs of multiple stakeholders
Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
Relating openly and comfortably with diverse groups of people
Operating effectively, even when things are uncertain or the way forward is not clear
Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses

Diploma in a related field
5 years progressively responsible administrative level experience
An equivalent combination of education and experience may be considered

Remuneration: $1,938.09 – 2,531.80 Biweekly plus a comprehensive benefits package. This position is covered by AUPE.

(Classification – Administrative Support VI / ASVI)

Thank you for your application however only those selected for an interview will be contacted.

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from World Education Services or the International Qualifications Assessment Service (IQAS) -