Reporting to the Operations Manager, the Administrative Assistant will be responsible for supporting the office by providing professional, efficient and effective administrative and time management support.
This position is based in the Swift Current, SK office.
Demonstrate the Stuart Olson Promise and contribute to it becoming embedded across the organization.
Assist in the SAP function overflow including time sheet entry, equipment entry, billing, purchase orders, and goods movements.
File elecronic and hard copy documents and track registers including job master lists, phone lists, distribution lists, training and floor plans
Coordinate ordering and repairs of mobile phones.
Coordinate office machine maintenance calls and supplies.
Coordinate boardroom setup, catering, general meetings logistics and assistance
Support daily reception, including answering phones.
Coordinate the production of a variety of documents including confidential correspondence (reports, letters, memos, meeting agendas, minutes, vacation reconciliations).
Coordinate fax distributions, weekly paper, supply, and toner refills, management of toner recycling, plotter upkeep and suplly orders
Coordinate ordering supplies and restocking, dishwasher loading/unloading, daily coffee machine cleaning, and assist in the overall tidiness of kitchen and lunch room areas.
Assist the department with travel bookings and modifications as needed.
General administrative duties related to the overall support of the branch for day-to-day optimal functioning and other duties as assigned.
Stuart Olson Corporate
Lead and participate in corporate initiatives as requested.
High School diploma
Administrative experience an asset
Intermediate to Advanced proficiency with Microsoft Office Suite, including but not limited to Excel, Word, Outlook and PowerPoint
Ability to manage confidential materials in an appropriate manner
Ability to forge, grow and maintain positive relationships with multiple groups
Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
Ability to work within tight deadlines and prioritization of work to achieve them
Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy, attention to detail and customer service orientation
Highly developed interpersonal, communication, and organizational skills
Ability to work collaboratively with a positive attitude
Superior written and verbal communication skills
Supportive of a culture that encompasses the highest ethical standards aligned with the Company Promise
Why Choose Stuart Olson?
Safety, Sustainability, Collaboration, and Integrity are core Company values that encourage innovation and make a lasting difference in meeting the goals of our stakeholders and the communities in which we operate. Stuart Olson strongly supports and encourages employees to get involved and give back in their local communities. We expect our employees to bring their best to work every day and in return, management recognizes and rewards employees for their valued contribution through competitive compensation, robust benefits, health & wellness programs, and learning development opportunities. At Stuart Olson we are committed to creating a culture built on a passion to do great things.
Who We Are?
Stuart Olson has been positively impacting the businesses we serve, the communities in which we operate, and the lives we touch since 1911. Our rich history demonstrates our reach and diversity as an integrated, full service organization serving the commercial and industrial markets.
We are a $1 billion+, fully integrated commercial construction and industrial services provider with offices in British Columbia, Alberta, Saskatchewan, Manitoba, and Ontario. We deliver confidence through a client-centered approach that ensures the highest quality of service, reduces risk and delivers results.
Application Instructions: All interested candidates can click “APPLY NOW” located at the bottom of the screen. Only candidates being considered for an interview will be contacted directly.
Unsolicited resumes and phone inquiries from 3rd party agencies will not be accepted.
Camp Provided:Shift Schedule:Flights Offered:Hours Of Work:Sub/LOA Paid:Overtime Agreement:Travel Paid: