Administrative Assistant

Canadian Tire - Toronto, ON (30+ days ago)

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The Administrative Assistant will provide administrative, managerial and organizational assistance to the Associate Vice President Retail & Enterprise Support Services, the Associate Vice President Enterprise Networks, and the Associate Vice President Technology Merchandising, as well as provide administrative support to the teams.

Key requirements for the position

The position demands a high degree of good judgment and an ability to maintain confidentiality on highly sensitive matters. The incumbent must have a proven track record in an administrative capacity working both independently and in a team environment. The incumbent must be able to demonstrate a high degree of flexibility and thrive in a fast-paced environment while maintaining accuracy and reliability of work performed.

Duties & Responsibilities:
Assist the Associate Vice Presidents to effectively manage workload and time
Act as the key contact for clear communication and understanding of information with internal/external clients, while providing reliable and timely resolution to inquiries
Screen all incoming mail, and handle/pass onto suitable personnel when required, prioritizing the remainder for the Associate Vice Presidents
Co-ordinate time, travel, meetings, material to ensure the Associate Vice Presidents operate efficiently and effectively
Co-ordinate and assemble presentation material for monthly Executive business reviews
Assist the teams with planning meetings and arranging room bookings
Manage 3 Associate Vice President's calendars ensuring time is managed well
Prepare and submit expenses for reimbursement
Prepare and submit electronically, payroll for the department
Prepare various correspondence in a variety of formats including letters, presentations, reports and special projects
Gather information/research assignments as required
Manage the process of onboarding new team members within ServiceNow system, and within their designated space
Assist and coordinate staff moves
Provide technical support whenever needed by the team (i.e. - cell phone synchronization, computer equipment and phone equipment)
Maintain filing system and master filing list for the purpose of ensuring easy access to all documents
Back-up support to other departmental Administrative personnel as required
Able to work overtime at peak times
Other duties or special projects as required
Canadian Tire is an equal opportunity employer. We are committed to a diverse and inclusive workplace for all. We recognize that our future success depends on the perspectives and contributions of all our employees - their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience. Information Technology
Ontario-Toronto
Permanent
Full-time
Job Posting
: May 17, 2021, 6:54:05 PM