Executive Assistant to the Executive Director

Mount Royal University - Calgary, AB (30+ days ago)

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Job Type
Permanent (for any group)

MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)

About MRU

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than 14,000 credit students choose from 12 bachelor degrees and 36 majors.

Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut'ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is "Mohkinstsis," which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.

About the Department of Development

Although Mount Royal University’s history dates back more than 100 years, our transition from college to university is relatively recent, bringing with it unique and exciting fund development opportunities. We began our last $250 million transformative campaign as a college, but we finished it as a university. The new strategic plan for the University places a priority focus on fundraising, and sets very ambitious targets to triple the total value of scholarships available to students, more than double the size of the endowment portfolio, and increase alumni philanthropy exponentially in the coming years. A new and exciting campus master plan will guide the construction of new facilities on campus for the next 20 years.

About the Role

The Assistant to the Executive Director provides administrative and strategic executive support to the Executive Director and the Foundation Board of Directors. As the senior administrative employee in Development, the individual coordinates general office functions and administrative support.


Administrative Support to the Executive Director:
Manage the calendar of the Executive Director, including scheduling of individual and committee meetings.
Prepare drafts of planning documents, proposals, and presentations
Coordinate registration and travel arrangements for workshops and conferences
Manage mail and correspondence for the Executive Director
Process and submit the Executive Director’s business expenses and corporate P-card expenses
Assist Executive Director with planning and organizing Board-related events
Respond to inquiries from donors, University administration and Board of Directors
Liaise with the President’s office, and the Office of the Vice President Advancement, providing information and support
Coordinate general office operations and staff events, and liaise with University Advancement administrative staff on matters relating to office logistics
Facilitate HR-related processes including new employee requirements
Update organizational chart and phone lists
Input updates of Development Department Procedures in appropriate locations
Input Banner updates for board members and other external contacts

Executive Assistant to the Board of Directors:
Serve as point of contact for the Board of Directors
Manage communications to the Board on behalf of Development and the University
Schedule Board, Committee and Annual General Meetings and make all logistical arrangements
Assist with agenda development and compile and distribute packages for Board meetings
Record and distribute the minutes of Board meetings
Maintain and update Board lists and circulate as appropriate
Prepare and update Board manuals and materials
Support Board committees as required, and attend Governance Committee and Finance Committee meetings and record and distribute meeting minutes
Prepare and submit corporate documents to the government such as the Alberta Annual Return and the annual renewal of The Foundation’s Charitable license
Assist Donor Relations officer when required with donor events and correspondence
Participate in the development of policy and procedures for Foundation operations
Back up Fund Development assistant and assistant to the Vice President- Advancement
Cover the morning front reception break

Three or Four year Bachelor Degree or equivalent
3 – 5 years of experience
Experience in an environment with a high volume of inquiries and heavy workload
Proven ability to think critically, problem-solve, and have a strong customer service orientation
Demonstrates excellent interpersonal and communication skills
Strong computer skills with data entry and keyboarding accuracy
Proven ability to work under pressure while maintaining a high quality of service
Ability to work independently and as a member of a team

What We Offer

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.

At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, health and personal spending accounts, paid vacation, Christmas leave, personal days and a free membership in our fully equipped recreation centre.

Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.

Salary: $2,018.00 Semi-monthly

Closing Date: January 31, 2020

A cover letter and resume should be submitted in one .pdf formatted document. Please title your .pdf document as follows: [Job Title], [Requisition Number].pdf (ex. Coordinator, 999999.pdf).

We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Mount Royal University hires on the basis of merit and is strongly committed to fostering diversity as a source of excellence, intellectual and cultural enrichment, and social strength. We welcome applications from those who would contribute to the further diversification of our staff, faculty and their scholarship including but not limited to Indigenous Peoples, women, persons with disabilities and persons of any sexual or gender identity, ethnic, national or socio-economic background, religion or age.