Billing Clerk/Bookkeeper/Administrative Assistant

Country Style Meats Ltd - Ardrossan, AB (30 days ago)

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Billing/invoicing, bookkeeping and administrative duties:

  • Reporting to management
  • Generating detailed invoices
  • Knowledge of contracts and PO's
  • Customer service
  • Process emails
  • Process mail
  • Filing
  • Collections
  • Purchase supplies
  • Employee management
  • Knowledge of auto fleet management is an asset
  • Above average understanding in the complexities of detailed invoicing
  • Competent working with numbers and taking full charge of responsibilities with minimal supervision
  • Strong math and communication skills
  • Relentless attention to detail
  • Good organizational skills
  • Responsible to meet all deadlines

Bookkeeping duties:

  • Accounts Receivable
  • Accounts Payable
  • Payroll (experience is a must)
  • Bank/credit card reconciliation
  • GST calculation and filing quarterly and on time
  • Revenue and expenses posted correctly
  • Ensure all asset and liability accounts reconciled
  • US portfolio (assist office manager)
  • Filing US taxes (GET/TAT)

Skills and duties:

  • Proficient with QuickBooks online required (minimum of 5 years experience)
  • Minimum of 10 years experience in bookkeeping
  • Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • During our busy seasons (Summer and Fall), this position requires the applicant to create and process a high volume of invoices for services provided by the company to major contractors/subcontractors in accordance with customer contracts and PO’s.
  • In addition to accurately compiling & processing the invoices, submitting invoices to the clients, following up on submittals and collection/invoice status, follow up are key aspects of the role.
  • Maintain a tracking system and daily log of scale/haul tickets
  • Knowledge of scale house an asset (ticketing)
  • A good understanding of accumulated compounded interest

Experience in the gravel/construction/trucking services preferred. The position is in a home-based office (3-person office environment) offering flexible hours depending on busy season, 3-5 days a week. Must have mode of transportation.

Email your resume in confidence with detailed experience and include professional references. Please provide availability to start position.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Job Types: Full-time, Permanent


  • bookkeeping: 10 years (Required)
  • QuickBooks online: 5 years (Required)
  • collections: 6 years (Preferred)
  • working in the trucking industry: 5 years (Preferred)
  • billing and invoicing: 5 years (Required)
  • administrative assistant: 10 years (Preferred)


  • Ardrossan, AB (Preferred)