Our culture and values are something we’re proud of, and are why we’re recognized as a “Top Company” to work for in Canada. At PwC we create leaders within our organization, within our clients’ organizations and within the community. We know great leaders inspire those around them and bring perspectives together to achieve what matters most. With PwC you’ll have a network for life. When you join us, you become part of an exclusive network of current PwC partners, staff and alumni, that will help you ignite a meaningful career.
A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.
Our team is led by the national administrative services team that oversees executive assistants and team assistants, administrative support concierge, dual support specialists, office services, document production, meeting and events, and project management. You’ll help our team with calendar management, internal and external client scheduling, travel arrangements, expense reconciliation, client or account research, report generation and review, and routine communication management.
To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be an authentic and inclusive leader, at all grades/levels and in all lines of service. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.
At the Administrative level, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution.
Calendar management – Monitor and/or manage assigned lawyers Google calendar. This includes responsibility for: arranging internal and external meetings, responding to changing priorities; the coordination of meeting logistics and the preparation of supporting material.
E-mail management – Monitor and/or manage e-mail on behalf of assigned lawyers as requested. This includes responsibility for reviewing, sorting and prioritizing incoming e-mail; taking action or responding to requests on behalf of the lawyer.
Work process management – Organize and expedite the flow of work through the professional's practice, initiating any follow-up action as appropriate. Maintaining a tickler system for deadlines. Review of upcoming deadlines and work requirements with the lawyers; manage the flow of work to the lawyers (such as documents for review/signature).
Document Production – Preparing, editing, formatting, printing, scanning and revising a variety of legal documents such as correspondence, memoranda, litigation documents, reports, forms, labels, and other printed material through copy typing or other instructions, while adhering to branding standards.
File Management – Managing files, including opening new files, maintaining large and complex files, ensuring all physical and electronic filing, is organized and up to date regularly. Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
Organize logistics and material for internal/external events, or training sessions on behalf of the lawyers
Prepare and submit expense reports and book travel using company approved travel provider (Concur)
Organize and code invoices for payment as directed by lawyers
Docket entry, pre-bill and account preparation
Arranging and preparing for court filings
An interest in upskilling for a digital world and technology trends, an openness to learning new tools and adapting how you work.
Successful completion of post-secondary education in a related Legal Assistant or Law Clerk/Paralegal program.
1-5 years of work experience in a legal environment; preference will be given to previous experience gained within a large firm environment.
Strong technical skills using MS Office, Workshare Compare, iManage, and Nuance PDF. Experience with Google would be considered an asset. Knowledge of Ecore and Strategis websites.
In-depth knowledge of legal terminology, corporate transaction documents, court rules and procedures.
Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity, and tact.
Excellent judgement and strong problem-solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility.
Must have strong organizational skills, meticulous follow-up and follow-through, good judgement and ability to prioritize and pay attention to detail.
Effective listening skills; excellent oral and written communication.
Why you’ll love working for PwC
We want you to love every (if not, almost every) minute of your career, having said this, we get it. Each life stage we go through comes with a new set of priorities and demands. This is why we support you through a range of financial and non-financial rewards and benefits, so regardless of your situation, there’s something for everyone.
Leading benefits for our permanent staff include:
A competitive compensation package
Sponsored investments, pensions and saving plans with matching firm contributions
PwC FlexBenefits, for personalised medical & dental coverage, including enhanced mental health benefit
Every day recognition and real time appreciation through our rewards and recognition program
Dress for your day with our flexible dress environment
Health, wellness and fitness perks
Family-friendly benefits, including maternity and parental leave policies and support networks to help you prepare for your successful return to work
Back-up child and elder care support
Career defining project work and international experience
Development opportunities including learning on the job, formal learning, learning from others and access to “Vantage” our digital learning system
Award winning programs including “Women in Leadership” and “Enhanced Pursuit Program”
A coach to help develop skills, diversify experiences and achieve career aspirations
See how you can create your future at PwC:
Every day we see how people make businesses great. But it's not only about skills. If your experience is close to what we're looking for, please consider applying. We recognize that experience comes in many forms, and passionate teams reimagine the possible. Create your future at PwC.