Legal Secretary - Vancouver

Ausenco - Vancouver, BC (30+ days ago)

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Legal Secretary - Vancouver - (AUS0003R9)

Legal Secretary

An exciting opportunity has arisen for the role of Legal Secretary to join our growing Legal and Commercial team, located in our Vancouver office. This is a new role in the team that will be key in helping the legal department meet its goals for the organization. If you are a professional with strong interpersonal skills and thrive under a team environment, we encourage you to apply for this position today.

Key Responsibilities of the Role:
Maintain and organize internal client files, including developing and managing filing systems;

Drafting and reviewing legal documents and internal forms;

General clerical duties such as drafting correspondence, document organization and scheduling;

Organize and maintain master documents, document lists, and document databases;

Management of our internal insurance certificate register;

Assist with document review and coordinate with executive leadership;

Organize meetings as required including the preparation and distribution of the agenda and related materials;

Prepare and format information for internal and external distribution. This may include writing letters and memos, compiling data for reports, creating presentations, managing confidential materials, editing and filing documents;

Proofreading contracts for consistency and accuracy;

Other general administration duties as required.


A diploma/certificate in Business, Legal Studies or Office Management. Bachelor’s degree preferred;

5-7 years of experience in a legal administrative/secretarial role assisting senior personnel in a law firm or in-house legal department;

Able to effectively prioritize and meet deadlines;

Excellent written and oral communication skills;

Comfortable working autonomously and across multiple tasks;

Strong interpersonal skills with a courteous and professional demeanour;

Highly organized with the ability to work to tight deadlines;

Ability to think proactively and laterally;

Some exposure in engineering, consulting or professional services is preferred.

We’re a global leader in engineering, project management and operations solutions for the resources and energy sectors. As a member of our team you’ll be encouraged to embrace challenges and discover innovative solutions to each and every project. For that, you’ll receive a competitive remuneration package and the opportunity to pursue your career path.

If this role sounds like you, please submit a detailed application directly to this posting. We thank you for your submission and will contact you if we need further information, or if we wish to progress to interview.

Primary Location: CA-BC-Vancouver
Job Posting: Oct 11, 2019